Event Manager

  • © The Kraft Group
  • Foxborough, MA, USA
  • Jul 10, 2019
Full time Adminstration Communications Event Management Event Planning Operations Staff Leadership/Management/Supervision

Job Description

Event Manager

Job Details
 
Experienced
TeamOps - Foxborough, MA
Full Time
Bachelor's
Less than 10%
Flexible
General Labor
 
Description

SUMMARY

Responsible for event management of the Harvard University Account, support management at Gillette Stadium events as defined and associated administrative duties.

DUTIES AND RESPONSIBILITIES

  • Manage assigned events and ensure they are scheduled  appropriately to the approved staffing plan & budget
  • Ensure the proper enforcement of the following for allocated Boston Only Harvard employees: TeamOps attendance policy, appropriate allocation of sick/vacation time, approval of all time cards prior to processing payroll and ensure that all hours worked have the appropriate event allocation
  • Collaborate in recruitment, hiring, training, development  and scheduling of event day staff
  • Develop accurate deployment templates for assigned events based on the anticipated attendance and scope of the particular event
  • Develop and communicate clear, detailed staff “post order” directives for assigned events
  • Ensure that pre-event materials are accurately developed and delivered no later than 24 hours prior to the event
  • Monitor the completion of the Fan Code of Conduct course and appropriately communicate to the guest about their ability to return to Gillette Stadium Property
  • Maintain all records pertaining to assigned events
  • Liaison between TeamOps and business partners to fully understand the business needs and work collaboratively to drive results
  • Attend all operational meetings between TeamOps and client event representatives
  • Maintain business partner relations by assisting in event planning and ensuring TeamOps exceeds the highest level of service expected by our Partners
  • Responsible for all accounts payable and accounts receivable from specific events
  • Review and approve event staff payroll as defined by Senior Security Event Manager
  • Accurately complete and submit invoices within 72 hours of the event
  • Create and maintain weekly briefing summaries to senior management including recruitment, staff and client complaints, supervisor notes summary, staff welfare initiatives, work related injuries, and equipment status and escalate all issues including both employee and operational issues on a timely basis
  • Submit recommendations for improving operations to senior management
  • Develop and maintain a uniform inventory tracking process
  • Lead point of contact of security coverage for Patriots Cheerleader appearances
  • Assist with Super Bowl Trophy appearances, new hire orientations and recruitment events on an as needed basis
  • Act as the main point of contact with Evolve for maintenance and equipment testing
  • Maintenance and handling of the TeamOps radio fleet
  • Special projects and assignments as business dictate.

 

SUPERVISORY RESPONSIBILITIES

  • Supervises event staff
Qualifications

SKILLS AND QUALIFICATIONS

  • Bachelor’s degree, preferred
  • 1-2 years of experience in event operations
  • Strong communication skills, written and verbal
  • Organized and detail oriented
  • Proficient in Microsoft Office including Excel
  • Ability to work in a fast paced environment
  • Team oriented

PHYSICAL DEMANDS

  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Ability to work for long periods of time.

WORK ENVIRONMENT

  • Generally located in administrative office during business hours, and will maintain a floating schedule
  • Required to be on call 24/7 and will require night, weekend, and holiday work
  • Event Venue, noise level in the work environment is typically loud
  • Densely populated on event day

CERTIFICATES, LICENSES, REGISTRATIONS

None required

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

This company is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Country

USA