Corporate Meeting/Event Planner

  • McKesson Corporation
  • Dallas, TX, USA
  • Jul 11, 2019
Full time Adminstration Event Management Event Planning Hospitality Meetings

Job Description

Corporate Meeting/Event Planner

Dallas/Fort Worth Metro

Full time


McKesson Corp is a Fortune 7 company and is one of the largest providers of medicines, pharmaceutical supplies and health information technology (IT) products and services in the United States with revenues of $208.4 billion in 2018. The company was founded in 1833 by John McKesson and Charles Olcott in New York with a focus on importing and wholesaling pharmaceutical products.


We’re in an era of unprecedented complexity in healthcare. Patient care is not where it should be. While many of the organizations delivering the care need to get much healthier, too. This is why our vision is to improve care in every setting — one product, one partner, one patient at a time. And we’re making this happen every day by touching virtually every aspect of healthcare. We partner with biopharma companies, care providers, pharmacies, manufacturers, governments and others to deliver the right medicines, medical products and healthcare services to the patients who need them, when they need them — safely and cost-effectively.


United by our ICARE values, our 78,000 employees work together every day to make better care possible for patients around the globe.


Position Summary

McKesson’s Corporate Event Marketing team manages a sophisticated Strategic Meetings Management Program; responsible for over 1,500 events per year, 180K attendees, and over $15M in savings/avoidance.  We are seeking a Meeting Planner to join the team and own some of the medium-sized and complexity level events for our internal clients and customers.  Based in the company’s Headquarters in Las Colinas, TX, this planner will plan and operate roughly 15 events per year, mostly held in the on-site McKesson Conference Center (MCC).  Some events will require travel for an average of 5 days at a time.     


Key Responsibilities

Plan and execute meetings and conferences of moderate complexity and size for internal clients and customers. Includes:

  • Advise clients on the solution that best fits their needs within their budget.
  • Sleeping room block management, registration website setup/management, food & beverage, transportation, offsite events, teambuilding, invoice reconciliation
  • Develop and maintain event budgets
  • Contract and manage vendors as needed
  • Prepare and lead team of on-site trip directors/travel staff
  • Advise clients and adhere to company spend & travel policies
  • Operate events onsite
  • Attend committee content meetings when applicable and partner with committee members to assure logistic continuity. 


Drive compliance to meeting-related company policies and enterprise-wide initiatives

  • Meticulously track all event metrics including spend, savings, and avoidance via the enterprise-wide database, Cvent.
    • Enter and update event metric data
    • Upload budgets
    • Enter savings and avoidance for each event
    • Continually improve processes to align with ever-evolving company initiatives


Act as onsite staff for fellow event planners

  • Once onsite, roles and responsibilities are delegated based on the lead planner’s needs. 
  • Travel to event for an average of 5 days at a time
  • Support onsite events at the McKesson Conference Center as needed


Minimum Requirements

  • A minimum of 5 years in the meetings and hospitality industry either as a planner or conference/convention services manager supporting large companie
  • Candidate must have a history and proven track record of operating complex meetings for 200+ attendees
  • Strategic thinking skills with the ability to weave meeting content, goals and objectives into the thematic development of events crucial.
  • Administrative requirements must be performed accurately and timely (use of Cvent meetings management tool, expense reporting, weekly reallocations, group resume composition, rooming list development and control, production schedule composition, BEO review and control, track and account for monthly cost savings and cost avoidance, payroll tax reporting for attendees and spouses of attendees)
  • Must demonstrate exemplary project management experience and be organized
  • Must operate with transparency to clients and business partners and communicate with them openly and often as appropriate
  • Must have excellent verbal and written communications skills and the ability to present to senior management and influence decision making
  • Must be customer focused and work well with all levels of management


Professional Designations:

  • A CMP designation and/or certification in the hospitality industry is preferred but not required. 



  • BA or BS degree or equivalent experience.

Critical Skills:

  • Strong leadership skills, both cross-functionally and on-site team leadership
  • Event Planning for Fortune 500 companies highly preferred
  • Exceptional problem-solving and analytical skills set with ability to work in a fast-paced challenging environment
  • Strong Excel and budgeting knowledge
  • Ability to contribute to process improvements
  • Unwavering composure and calm demeanor in high pressure situations


Working Conditions: Environment

  • Traditional office environment
  • Preferred location Las Colinas
  • Travel (including occasional international) required to offsite locations, hotels, etc.


Physical Requirements:

  • Large percent of time performing computer-based work is required
  • General office demands
  • When onsite for events, must be able to lift boxes and items around 25 pounds
  • Travel


Agency Statement:
No Agencies Please

McKesson is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.Qualified applicants will not be disqualified from consideration for employment based upon criminal history.McKesson is committed to being an Equal Employment Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to Resumes or CVs submitted to this email box will not be accepted.Current employees must apply through internal career site.Join us at McKesson!