Events Coordinator

  • Eaton Vance
  • Boston, MA, USA
  • Jul 12, 2019
Full time Budgeting Communications Event Coordination Event Planning Meetings Registration

Job Description

Events Coordinator

Boston, MA Office

Full time

JR003179

By joining Eaton Vance, you’ll become part of a company that has one of the best employee retention rates in the financial services industry. We offer competitive salaries, generous benefits, and tremendous opportunities for growth and development. If you do not see a position that fits your career objectives, please return to this site in the future as our hiring needs will change. We look forward to your becoming a part of our continued success!                                                                                                                                                                                         

Basic Purpose:

 

Provide event planning and meeting coordination for cross-enterprise businesses (EVC, EVM, EVD, and affiliates).

 

Primary Responsibilities:

  • Maintain Master Conference Calendar for all channels with periodic updates and posting on EVD Intranet site.
  • Manage the planning and execution of details and logistics of in-house meetings at Eaton Vance Offices using Internal Event SharePoint Site and communicating with internal support departments.
  • Manage the planning and execution of all details and logistics of external events as assigned by Manager.
  • Site Selection: Assists Manager in compilation of large event site proposals to include comparison of room rate, space, concessions, location/site amenities, air travel, etc.  
  • Determine venues for events and work through contracting for space and meeting/event needs
  • Manage the development of event communications (invitations, save the dates, agendas).
  • Registration and event database management via Cvent software system (creation of event websites, registration reports, updates, etc.).
  • Manage the RSVP process and list management for high level events.
  • Determine budgets for event activities and requirements, and reconcile budget to actuals to keep events within defined budgets
  • Manages purchase order requisition process through internal SAP system for event related expenses.
  • Maintain conference booth and trade show equipment inventory and tracking usage
  • Assists ordering of event materials through internal fulfillment or outside vendors (literature, EV logo items, event supplies, etc.)
  • Coordination of event materials such as welcome packets, name badges, printed materials and other related event materials.
  • Coordinates shipment of materials to off-site meetings and events
  • Provide onsite management for events as needed
  • Support of various projects as directed.

 

Job Requirements:

  • Bachelor’s degree or equivalent.
  • Minimum of 3 years of related work experience.
  • Excellent verbal, written and interpersonal communication skills are essential.  Strong customer service orientation toward both internal and external customers is required.
  • Ability to prioritize and organize with high attention to detail with the ability to apply an analytical approach to problem solving.
  • Ability to work independently with a high degree of initiative and drive.
  • Familiarity with Word, Excel and PowerPoint required.  Familiarity with Cvent registration software tool and SAP procurement tool a plus.
  • CMP designation a plus
  • Travel required - approx. 15-20%

  

This policy applies to Eaton Vance Corp. and all subsidiary companies (the “Company”).

 

The Company is an equal opportunity employer and is committed to providing a work environment that is free of discrimination and harassment.  It does not discriminate against applicants or employees with respect to any terms or conditions of employment on account of race, color, religion, creed, national origin, ancestry, sex, sexual orientation, age, pregnancy, parenthood, physical or mental disability (actual or perceived), medical condition including genetic characteristics, marital status, citizenship status, military service, gender, gender identity or expression, registered domestic partner status, domestic violence victim status, status with regard to public assistance, or any other characteristic protected by applicable federal, state or local laws.  Eaton Vance also prohibits discrimination based on the perception that a person has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.  This commitment applies to all persons involved in the operations of the Company, and prohibits unlawful discrimination by any employee of the Company, including supervisors and co-workers.  All employment decisions shall be consistent with the principles of equal employment opportunity.

 

The information on this Web site is for U.S. residents only. The information on this Web site does not constitute an offer to sell, or a solicitation of an offer to purchase, securities in any jurisdiction to any person to whom it is not lawful to make such an offer. Eaton Vance does not provide tax or legal advice. Prospective investors should consult with a tax or legal advisor before making any investment decision. © Eaton Vance Management. All rights reserved. Two International Place, Boston, MA 02110

Country

USA