Project Manager (Conferences)

  • MCI
  • Vancouver, BC, Canada
  • Jul 29, 2019
Full time Budgeting Conferences Event Management Event Planning Relationship Management Team Leadership/Management/Supervision

Job Description

MCI has been a key driver of innovation in the meetings, events, association and congress industries since 1987. Through face to face, hybrid and digital experiences we help companies and associations to strategically engage and activate their target audiences, building the dedicated communities they need to strengthen their brands and boost their performance. With 61 offices in 31 countries, MCI is a leader in driving results with inspiring meetings, events and congresses

We are seeking an experienced and highly organized Project Manager in our Congress Division (PCO). You will be responsible for planning and delivering conferences and congresses for our Association clients.

If you enjoy working in a collaborative & fun team environment that thrives on creating the best experiences for our clients then you will want to come and be part of our team!

Project Manager (Conferences)

Responsibilities include:

  • Manage multiple client accounts including key stakeholder relationships (sponsors, exhibitors, participants, etc)

  • Manage the execution of all phases of projects: preparation, onsite and wrap-up

  • Manage client deliverables in all areas of congress management including, direct client communication, abstract services, speaker management, food & beverage management, sponsor & exhibit management, venue logistics, transportation, etc

  • Responsible for conference revenues and ensuring high levels of service delivery

  • Work with project teams in the housing, registration and digital departments

  • Manage and maintain project timelines, priorities and critical path

  • Creation, management and reconciliation of budgets, final accounting of project revenues and expenses

  • Manage supplier RFPS, negotiations and contracts & services

  • Supervise and train project coordinators and assistants, onsite staff, and event contractors

  • Support other Project Managers and staff in the Operations department, as required by assisting in other conference management tasks and other administrative duties

  • Maintain up-to-date documentation and user manuals and develop new templates

Required Experience, Skills & Abilities

  • Minimum five years’ experience in conference management, demonstrating progression in roles & responsibilities

  • Degree or Diploma in Hospitality/Event Management or related field

  • Experience creating & managing conference budgets

  • Enjoys working in a fast-paced team environment, with the ability to perform multiple tasks simultaneously with efficiency and accuracy

  • Excellent verbal and written professional communication skills are essential. Fluent written and spoken English required

  • Proficiency in French and/or Spanish would be an asset

  • Great customer service orientation and a positive attitude

  • Well-developed time management skills: highly organized, efficient, and detail-oriented

  • Responsible and able to work both independently and with specific project teams for individual events

  • Excellent problem-solving skills and the ability to thrive under pressure during peak workload periods

  • Strong computer skills are a must: highly proficient levels in Microsoft Office

  • Effectively able to use computer software and technology to organize and present client data and information

Additional requirements

  • Available & willingness to travel locally and internationally as required

  • Ability to work weekends and evenings based on conference schedules

    Please note: Applicants who do not already have legal permission to work in Canada will not be considered. This is a full time permanent position in our Vancouver office.

    If you meet the experience and skills requirements, please email your resume and cover letter in confidence to 

    We thank all applicants for their interest and advise that only those selected for an interview will be contacted. For more information, visit our website at