Project Coordinator – Meetings & Events

  • MCI
  • Toronto, ON, Canada
  • Aug 03, 2019
Full time/Contract Customer / Client Service Event Coordination Event Planning

Job Description

MCI is the world’s leading provider of strategic engagement and activation solutions and has been a key driver of innovation in the meetings, events, association and congress industries since 1987. Through creative live experiences and digitization, globalization, brand enhancement and content strategies, MCI helps multinational companies and international associations to enhance organizational performance, grow globally, energize communities and drive business results. With offices in 61 cities and 31 countries, MCI is a leader in driving results with inspiring meetings, events and congresses.

We are seeking an enthusiastic and highly organized individual to join our team as Project Coordinator for a 3.5 month contract timeframe. The Project Coordinator is responsible for assisting our Account Managers and the Operations Department in planning and delivering world- class meetings and events in our Corporate Division. We organize a variety of events for our clients that include media launches, corporate meetings and incentive events.

You must be customer service oriented, have strong administrative skills (specifically very proficient in Excel, Word, Outlook, PowerPoint), a strong attention to detail and enjoy working in a fast-paced environment.

We offer a fun, collaborative team environment that thrives on creating the best experiences for our clients.

Project Coordinator – Meetings & Events

Responsibilities include:

  • Effectively assist with the planning and execution of all event details from start to finish
  • Research décor, menu selections and other program components for clients
  • Coordinate event registration – compile information, create registration copy decks for
    programs, test the site and update changes
  • Onsite management of registration process when applicable
  • Process payments as required
  • Enter program costings into database
  • Assist with the creation of print collateral
    • Create travel itineraries for clients
  • Assist with the creation of function sheets & with supplier communications
  • Produce meeting agendas and contact reports
  • Assist the Account Manager onsite at events when needed
  • Maintain up-to-date documentation and user manuals
  • Some office administration tasks

Required Experience, Skills & Abilities

  • Minimum of one to two years’ relevant industry experience, event coordination preferred
  • Degree or Diploma in Hospitality/Event Management or related field
  • Excellent verbal and written professional communication skills
  • Great customer service orientation and a positive attitude
  • Enjoys working in a fast-paced team environment, able to meet deadlines and multitask
  • Well-developed time management & problem-solving skills: highly organized, efficient, and
  • Responsible and able to work both independently and with project teams for individual events
  • Strong computer skills are a must: highly proficient levels in MS Office
  • Database management knowledge is an asset
  • Fluent written and spoken English is essential

This is a full time 3.5-month contract position in our Toronto office to start as soon as possible.

Please email your resume and cover letter in confidence to the Human Resources Manager at

We thank all applicants for their interest and advise that only those selected for an interview will be contacted. For more information, visit our website at