Sr. Trade Shows - Events Associate

  • Allergan
  • Irvine, CA, USA
  • Aug 08, 2019
Full time Conventions Event Management Event Planning Exhibits Strategy Trade Shows

Job Description

Sr. Trade Shows - Events Associate

Irvine, California, United States 

August 7, 2019

Allergan plc (NYSE: AGN) is a bold, global pharmaceutical company and a leader in a new industry model - Growth Pharma. Allergan is focused on developing, manufacturing and commercializing branded pharmaceutical, device, biologic, surgical and regenerative medicine products for patients around the world.


Allergan markets a portfolio of leading brands and best-in-class products for the central nervous system, eye care, medical aesthetics and dermatology, gastroenterology, women's health, urology and anti-infective therapeutic categories. With commercial operations in approximately 100 countries, Allergan is committed to working with physicians, healthcare providers and patients to deliver innovative and meaningful treatments that help people around the world live longer, healthier lives every day. 


Allergan is a company that will inspire you to aim high with your ambition. Where you can build bridges all over the world. Where you can power ideas that drive change. And where you will act fast and drive results for customers and patients.  Power your future & join our bold team. 

Position Overview

The Sr. Meeting Planner works across business units and has the overall responsibility for planning, executing and managing national conventions, customer events and sponsorships for Allergan Medical Aesthetics. Responsibilities include developing a strategic plan that incorporates objectives, key product messages, product displays, onsite marketing strategy, customer engagement activities and designing exhibit booth layout for optimal product positioning and engagement. The Sr. Meeting Planner is also responsible for recommending sponsorships and symposium opportunities to internal constituents. The position includes managing each convention budget and executing each program on-time and within budget. This role requires interfacing with C-suite level executives and high-profile customers.  


Main Areas of Responsibilities

  • The Sr. Meeting Planner is responsible for creating a strategic plan for each event that includes key product messages, exhibit design/layout, digital content strategy, innovative ideas in driving customers to the exhibit booth, onsite advertising recommendations, high value sponsorship opportunities, pre-meeting marketing strategies targeting customers and internal constituents.
  • Produce detailed event documents, outlining all activities and distribute to internal employees attending the convention.
  • The Sr. Meeting Planner is also responsible for planning and presenting at “Event Kick Off” meetings with internal stakeholders.  
  • Manages all activities and logistics associated with each convention.  This includes managing external vendors, agencies, convention centers and city managers and show service vendors.
  • The position requires the development of detailed meeting agendas, rooming lists, banquet event documentation, meeting room and audio-visual equipment requirements. This position is also responsible for venue selection, décor and operations of customer events. 
  • Manages and directs the installation and dismantle crews at national conventions and provides on-site support for all major conventions to ensure goals are met and serves as a representative of the National Meetings team in the exhibit to assist internal employees, executives and customers.
  • Develop annual convention and society budget to provide the greatest ROI possible. Analyzes operating expenses to ensure sound expenditures and adherence to budget.  Analyzes the impact of each convention and customer engagement in the exhibit.  Makes recommendations to sales and marketing management to ensure we’re getting the greatest ROI. Manages shipping, installation and dismantle services to ensure the exhibit is completed on time. Ensures sponsorship, tradeshow, events, materials and activities are compliant.
  • Collaborates with the society tradeshow managers and recommends changes to society regulations regarding exhibits when applicable and ensures Allergan’s representation is prominent.  


The following listed requirements need to be met at a minimum level to be considered for the job:

  • 3-5 years tradeshow/convention/meeting planning experience
  • Outstanding organization skills with close attention to detail.
  • Excellent written and verbal communication skills and follow through.
  • Self-starter and independent individual with the ability to work with others to accomplish objectives.
  • Ability to work on multiple tasks simultaneously and work under pressure.
  • Ability to set priorities and manage projects with a high level of efficiency with minimal supervision.
  • Ability to work in a team environment and collaborate
  • B.A. or B.S. degree or equivalent combination of experience and education required.

Equal Employment Opportunity Employer


Allergan is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected status.