Events Coordinator

  • Memorial University of Newfoundland
  • St. John's, NL, Canada
  • Aug 09, 2019
Contract Communications Event Management Event Planning Marketing

Job Description

August 09, 2019                        


Marketing & Communications

(3 Year Contractual Position) 

The Events Coordinator, Marketing & Communications, develops, manages and supports convocation sessions in St. John’s and Corner Brook, the new student welcome matriculation ceremony in St. John’s and other student-focused events as assigned.  The position involves close working relationships with senior administration, advancement units and academic units throughout the university, as well as the broader external community.  The ideal candidate is a strategic thinker with exceptional attention to detail, who has an appreciation for ceremony and protocol, and thrives in a fast-paced environment.


Reporting to the Executive Director, Marketing and Communications, the successful applicant will be responsible for overseeing the management and coordination of convocation, and matriculation and other assigned events; providing high-level advice and support in executing events with special guest and other protocol requirements, including the Volunteer Incentive Program Awards Ceremony, Volunteer Day celebrations, and other student leadership and student development events; identifying opportunities for strategic partnerships or collaborations that advance the university’s goals; managing event planning and logistics; supervising event staff and liaising with staff in other offices to obtain appropriate event involvement or support; providing special event guidance to other areas of the university; coordinating with vendors and other external suppliers; corresponding with event participants and guests; drafting and reviewing event materials, correspondence and related material; providing on-site logistical support for events; preparing event plans, invitations, event scenarios and invitation/guest lists; menu planning; event budget development; and performing other related duties as required.   Flexibility with regard to work hours, including evenings and weekend work is required.  Must possess a valid driver’s license.


Experience (3-5 years) in managing special events; graduation with a university degree in marketing, public relations or event management; or any equivalent combination of experience and training.  Exceptional leadership, organizational, supervisory and planning skills, proven event and project management abilities, strong interpersonal relationship skills, and excellent verbal and written communication skills are required.  Knowledge of personal computers and software including Word, Excel and PowerPoint is essential.

SALARY                                   $49,602 - $74,399 per annum (Management and Professional)

CLOSING DATE                        August 23, 2019

All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. Memorial University is strongly committed to employment equity and especially welcomes applications from all qualified candidates, including women, members of visible minorities, Aboriginal persons, members of sexual minorities and persons with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at (709) 864-2434.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.