Under the general supervision of the General Manager, Black Creek Pioneer Village (BCPV), the Coordinator, Special Events is responsible for the planning and implementation of 15+ annual educational events at BCPV. Key responsibilities of the position include: the visioning, development, maintenance, oversight and evaluation of all educational events, both preexisting and new; the planning, coordination and implementation of high level and detailed level site logistics; partnership development and relationship management, specifically for the purpose of offering large-scale events; and the administration of contractual agreements with vendors and community partners. The high profile and annual nature of special events means that the work is typically cyclical, fast-paced, detail-oriented and deadline driven.
The Coordinator, Special Events has superior knowledge of industry standards in museum programming and 19th century history combined with strong leadership and interpersonal skills to effectively support broader departmental objectives. As an important driver of attendance for BCPV, the Coordinator, Special Events plays a key logistical role in the successful implementation of BCPV’s educational events.
- Plan and coordinate all tasks associated with the implementation of 15+ annual educational events at BCPV, which range from day-long to multi-day programs;
- Coordinate both macro and micro level details for each educational event. Each event includes 10+ unique educational and history-themed activations and programs;
- Vision and develop new history-based activations for each educational event;
- Conduct historical research in accordance with professional standards and apply historical research to conceptualize activations and educational events;
- Plan and implement all educational event site logistics in detail including staffing, scheduling, supply inventory, set up and strike, creation and installation of decor and props, and the coordination and booking of performers, vendors and community partners;
- Coordinate inter-departmental logistics for weddings, historic programs, filming, etc.;
- Maintain and foster positive, productive and mutually beneficial relationships with community event partners;
- Manage the Special Event budget, which includes monitoring expenditures, identifying variances, and implementing/recommending corrective actions;
- Lead process according to corporate policies and procedures to procure service providers. Engage performers, vendors, event partners and other service providers with legally-binding Agreements;
- Supervise Assistant, Special Events and team of educational event volunteers;
- Coordinate media visits, often on very short notice;
- Write social media posts and website updates to promote BCPV’s educational events, and operations.
- Bachelor’s Degree in History or related subject;
- Master’s Degree in History, Public History, or related subject and/or Degree/Diploma/Certificate; in Museum Studies or related subject an asset;
- 2-5 years of experience in coordinating special events or public programming in museums;
- 2-5 years of experience in delivering public programs in museums;
- Supervisory experience an asset.
SKILLS AND ABILITIES:
- Strong knowledge of historical sources and research methodologies;
- Strong knowledge of best practices in museum programming;
- Strong general knowledge of 19th century Ontario history;
- Strong interpersonal and leadership skills, including excellent diplomacy and sensitivity to deal with internal and external clients;
- Strong organizational skills required to work effectively with multiple objectives and tight deadlines;
- Ability to work independently and prioritize tasks in a demanding customer-focused environment;
- Excellent written and verbal communication skills, and diplomacy with internal/external clients;
- Demonstrated ability to work cooperatively across several departments;
- Willingness to work a varied schedule, including weekends and evenings when required;
- Demonstrated understanding of Black Creek Pioneer Village’s values, programs, audience and institutional priorities;
- Computer literacy.
To apply to this posting, click on the “Apply” icon online. Please submit your resume and cover letter quoting job posting #TRCA-227-19 prior to midnight on August 23, 2019.
While TRCA thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised successful incumbent(s) who are not presently permanent TRCA employees may be required to undergo a vulnerable sector and/or driver's abstract check.
TRCA is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive workplace. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and TRCA’s Accommodation Policy, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to the Authority. We welcome applications from all qualified persons.