Student Services and Events Coordinator

  • Hult International Business School
  • San Francisco, CA, USA
  • Aug 12, 2019
Full time Budgeting Communications Event Management Event Planning Marketing

Job Description

Student Services and Events Coordinator

General Management & Administration  

San Francisco, California



The Opportunity

The Student Services and Events Coordinator is an integral part of the Student Services team. You are comfortable with and excited about working face-to-face with students on a daily basis. This position involves a great deal of interaction with students (approx. 85% are international), so cultural sensitivity and a keen interest in student support is crucial. You will be responsible for assisting in all aspects of development and execution of large scale Hult events, acting as the primary point of contact for all internal and external stakeholders. You will report to the Head of Student Services and work with all involved parties to plan activities and ensure flawless execution. You will secure appropriate resources, drive tasks to completion, and conduct evaluations after the events have been finalized. You will develop, monitor and improve Hult's event execution process. Where appropriate, you will build partnerships with local businesses to streamline the events creation and execution process.


Your duties and responsibilities as a Student Services and Events Coordinator include:

  • Overseeing all aspects of all events on campus from the conception of the initial idea to the full final execution of the event including recruiting and training student volunteer (including but not limited to: New Student Orientation and Graduation, Staff events, as well as cultural and social events)
  • Responsible for communicating to students, staff and faculty about upcoming events/programming
  • Managing the campus wide activities calendar.
  • Manage and train student volunteers
  • Negotiating with vendors and managing potential staff related to the event including student volunteers, caterers, logistics, entertainment etc.
  • Build network with vendors/organizations within the San Francisco events community
  • Responsible for communicating to students, staff and faculty about upcoming events/programming
  • Presenting a budget for all events to Head of Student Services and executing within the framework of the approved budget.
  • Overseeing creation of / creating material necessary such as invitations, RSVP’s, brochures, agendas, etc.
  • Generating ideas around how to improve planning, execution and quality of all events.
  • Communicating across departments and updating all stakeholders on the status of ongoing activities, assisting in logistical needs for event execution.
  • Partner on successful implementation of Campus Rotation. Ensure that incoming rotating students feel welcomed to the Hult San Francisco community and that San Francisco home campus students engage with rotating students in a supportive way.



An excellent influencer, you are an expert at getting things done without direct authority, and your enthusiasm and your people skills help rally student volunteers and resources. Excellent communication skills are a must as we are looking for someone who can interact with our dynamic team, student body, external vendors and partners. You can re-prioritize when necessary, you have good problem-solving skills and performance ability in a high-pressure environment; this enables you to find solutions and make decisions in a timely manner. You are experienced and comfortable working in a fast-paced, demanding environment with frequent student interruptions. Flexibility and entrepreneurial mindset will make you successful at Hult.


We are looking for a candidate with:

  • Several years of event management experience
  • Experience managing partners, predicting costs, managing funds and being cost conscious
  • Experience managing virtual and cross-functional teams
  • Creative thinker and listener, able to transform ideas and suggestions into successful activities
  • IT, PR and social media skills in order to create awareness of the event via online marketing.
  • Flexible with work hours. Occasional evening and weekend events are required.
  • Previous work with university-level and/or international students a plus

Please note that you must have the right to work in the United States to be considered for this position.

About us

At Hult International Business School, students do more than earn a degree. They learn to see the world differently. By bringing together people, cultures, and innovative ideas from around the world, Hult is dedicated to providing an educational experience that transforms mindsets and careers.

With six campus locations in Boston, San Francisco, London, Dubai, Shanghai, and New York, and a student body of unparalleled diversity representing more than 150 nationalities, our students live a global education, not just learn about it.

It’s no longer enough to follow the paths of the past—that’s why Hult has designed a business school that looks to the future by focusing on developing leadership skills, challenging students with a future-oriented curriculum, and building the global perspective that only first-hand experience can bring.

Hult is proud to be recognized and ranked among the best business schools in the world. We are the first U.S. business school to have achieved triple accreditation, meaning we are now accredited by the three most prestigious accrediting bodies: AACSB, EQUIS, and AMBA. This accreditation stands as a testament to the quality of our forward-thinking, global approach to education and the ongoing success of our graduates across the world.


Mission statement

We strive to be the most relevant business school in the world.

By using our global reach and always being creative, entrepreneurial, and on the cutting edge, our aim is to have a positive impact on individuals and organizations by transforming their management practices. In so doing, we hope to be the business school of choice for existing and aspiring leaders. We will contribute to sustainable growth, helping leaders to integrate commercial success and societal well-being.


Additional Information

Hult is an equal opportunity employer. Hult offers competitive salaries and benefits in a global, deeply multicultural working environment. If you are motivated by the prospect of an international career with a dynamic and forward-thinking school, we want to hear from you.

Hult International Business School is a 501(c)(3) non-profit educational organization registered in the Commonwealth of Massachusetts, accredited by the New England Association of Schools and Colleges (NEASC) to award U.S. degrees. Students are awarded a joint U.S. and U.K. degree on successful completion of the program. The U.K. degree is awarded by the Ashridge (Bonar Law Memorial) Trust, known as Ashridge, with which Hult has a strategic alliance.