Coordinator, Conference Services - Year-Round - Full-Time

  • Alterra Mountain Company
  • Blue Mountain, Collingwood, ON, Canada
  • Aug 13, 2019
Full time Adminstration Conference Services Event Assistance

Job Description

Coordinator, Conference Services - Year-Round - Full-Time


PostedAugust 12, 2019

  • Full-Time
  • Blue Mountains/Collingwood
    Blue Mountains, ON, CAN

Job Details


Providing support to all Conference Event Managers (CEM), the Conference Event Coordinator is responsible for providing the supplier and resort information necessary to complete the Banquet Event Order, booking suppliers on behalf of the CEM, and providing general administrative support.


  • Salaried position
  • Full Time Hours
  • Health and Dental Benefits
  • Resort perks:
      • Free Ski/Snowboard Pass;
      • Discounted lift tickets you can share with your friends;
      • Free rentals;
      • Staff priced meals & Starbucks treats;
      • Retail savings at Columbia, North Face, Red Devil, Hillside, Lifted and more;
      • Staff room rates at all our hotels;
      • Reduced rate experiences at all other Alterra Mountain Company resorts.


  • Daily change log reporting & and distribution of Guarantee Sheets to the F&B operational teams.
  • Administrative upkeep of group files – including preparing rooming lists, food & beverage guarantees, communicating last minute changes to lodging department, welcome package, etc, upon request of Conference Event Managers.
  • Create and revise Banquet Event Orders for CEMs and Wedding Sales & Service Manager when requested.
  • Review incoming Internal meeting requests, block meeting space and create BEO’s as required for execution of these meetings.
  • Administrative support to Banquet, Porter, and Resort Sales teams, as requested by Director, Sales and Conference Services.
  • Provide onsite support to Wedding Sales & Service Manager when requested – may include weekend work
  • Assist in-house conference groups when necessary. Includes shipping or packaging, photocopying, use of computers, business center use, message & fax delivery, etc.
  • Light cleaning duties in the Business Centre, such as garbage, recycling, vacuuming, dusting and replenishing supplies; maintain order and organization for guest facing area.


  • High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
  • Intermediate or Advanced Level knowledge of Internet software, Spreadsheet software (Excel) and Word Processing software (Word); plus some knowledge of Catering Software (Delphi) & digital signage program(s).
  • Must have a valid Ontario Driver’s License.


Blue Mountain, Ontario’s largest mountain village resort, is nestled on the shores of Southern Georgian Bay and spans across the beautiful Niagara Escarpment. Blue Mountain has evolved into a true four-season destination, and continually ranks among the top family-friendly resorts in Canada.

Whether you choose to stay with us for a Season or a Career, Blue Mountain is The Place To Be. Choosing a career at Blue Mountain Resort means joining a family of progressive, innovative and entrepreneurial co-workers who are passionate about the resort industry. From the people behind the books to the leaders on the front line, we are all dedicated to providing the best experience possible for guests and associates alike.

Alterra Mountain Company, headquartered in Denver Colorado, owns Blue Mountain Resort.


Alterra Mountain Company is a family of 14 iconic year-round destinations, including the world’s largest heli-ski operation, offering the Ikon Pass, the new standard in season passes. The company owns and operates a range of recreation, hospitality, real estate development, food and beverage and retail businesses. Headquartered in Denver, Colorado, with destinations across the continent, Alterra Mountain Company is rooted in the spirit of the mountains and united by a passion for outdoor adventure. Alterra Mountain Company’s family of diverse playgrounds spans six U.S. states and three Canadian provinces: Steamboat and Winter Park Resort in Colorado; Squaw Valley Alpine Meadows, Mammoth Mountain, June Mountain and Big Bear Mountain Resort in California; Stratton in Vermont; Snowshoe in West Virginia; Tremblant in Quebec, Blue Mountain in Ontario; Crystal Mountain in Washington; Deer Valley Resort and Solitude Mountain Resort in Utah; and CMH Heli-Skiing & Summer Adventures in British Columbia. Alterra Mountain Company honors each destination’s unique character and authenticity and celebrates the legendary adventures and enduring memories they bring to everyone. For more information, please visit

Blue Mountain Resort is committed to supporting a culture of diversity and inclusiveness across the organization. We believe in equal opportunity and it is our priority to ensure a barrier-free recruitment and selection process. If you are contacted for a position, please notify Human Resources of any accommodation needs you may have during the selection process. Information received regarding the accommodation needs of applicants will be addressed confidentially.