Coordinator, Events and Volunteer Engagement

  • Multiple Sclerosis Society of Canada
  • Lethbridge, AB, Canada
  • Aug 13, 2019
Full time Adminstration Event Management Event Planning Fundraising Relationship Management Volunteer Planning/Coordination/Management

Job Description

Coordinator, Events and Volunteer Engagement

Full-time
(Full-time, 35 hours a week)

Description:

Canada has one of the highest rates of multiple sclerosis in the world, making MS Canada’s disease. The MS Society of Canada is the country’s leading MS advocate, funding leading research in MS and programs & services that help people live well with the disease.

Reporting to the Lethbridge & District Chapter Manager, Southern Region, the Coordinator, Events & Volunteer Engagement is responsible for the organization, coordination, and execution of event logistics for the annual fundraising events. The coordinator will also provide support to all additional fundraising events within the Lethbridge & District Chapter.

This position is a position of trust. The successful incumbent will be required to complete the screening process including completion of appropriate background checks in compliance with the National Screening Measures Policy as a condition of hire.

Responsibilities:

Fundraising

• Coordinates all logistical aspects of the Lethbridge & District MS Walk, MS Carnation Campaign and the Hit-a-Ball for MS campaign in coordination with the Chapter Manager

• Leads all administrative aspects of the MS Walk, MS Carnation Campaign and the Hit-a-Ball for MS campaign for the Lethbridge & District Chapter, including tracking and inputting participant registrations and generating reports

• Provides support to participants with online registration and online fundraising

• Supports teams by supplying fundraising tools, materials, signage, etc. and attending team fundraising activities when appropriate

• Manages all existing fundraising initiatives and implement strategies to increase income and decrease expenses, keeping in mind the needs of our members and the goals of our organization

• Supports preparation of event sponsorship packages and solicitation of sponsors

• Helps organize event promotional events

• Coordinates and maintains fundraising equipment

• Develops and updates event operations plans and equipment lists

• Assists the Chapter Manager with planning and execution of Chapter’s fundraising events beyond the Walk and Carnation Campaign.

• Works with Development Committee to plan events

• Explores ways to increase the chapter funding base by looking for new potential sources of income or expanding/changing current fundraising initiatives.

• Attends (as required) MS Support Group meetings in the chapter region to draw support from members for fundraising initiatives

• Works closely with the Alberta MS walk team

Volunteer Engagement

• Promotes fundraising volunteer opportunities

• Recruits, places, trains, supervises, recognizes and retains event volunteers

• Works within the Society’s volunteer database to maximize reporting and enhance the volunteer experience

• Updates volunteer instructions, position descriptions and training materials

• Works closely with division colleagues to establish and implement best practices

Communication

• Provides event information to relevant external groups: neighborhood residents, community groups, police, municipalities and emergency response

• Prepares newsletters and communications for event participants and volunteers

• Develops and maintains relationships with the local media to promote awareness of MS and MS Society events

• Communicates and builds relationships with community organizations, MS Society staff across the province/country, donors, volunteers, sponsors and suppliers

• Maintains the Chapter event website following MS Society guidelines

Miscellaneous

• Prepares reports as requested by the Chapter Manager

• Other duties as assigned

Supervisory Responsibility:

• Does not supervise staff but does oversee the work of volunteers

Qualifications:

• University Degree or Community College Diploma in related field, with 2-3 years’ experience in the coordination of fundraising events within a not-for-profit environment, or the equivalent and experience

• A valid Class 5 driver’s License and access to a reliable vehicle is required

• Demonstrated experience in customer relationship management is required

• Proven ability to manage and work successfully with volunteers is required

• Proven ability to coordinate, organize, initiate and complete events in a timely basis

• Strong communication skills, both written, verbal and presentation

• Excellent computer skills with proficiency using MS Office (Word, Excel, Access, Outlook) and Internet and fundraising data bases

• Strong customer service orientation and relationship building skills

• Ability to work within a dynamic team

• Able to work in a fast paced, high pressure, professional environment

• Ability to maintain confidentiality at all times

• Ability to be flexible and respond to a diverse work load

• Good organizational ability; able to attend to detail and able to prioritize effectively

• Ability to solve problems and practice good decision-making

• Strong conflict resolution and negotiation skills

• Comfortable interacting with individuals with disabilities

• Strong leadership and team building skills

• Self-motivated, including an ability to develop goals and objectives as well as work with minimum supervision

• Ability to represent the MS Society in an appropriate manner

• Willingness to volunteer/participate at special events

• Determination, patience and perseverance in conducting fundraising projects

• Knowledge of multiple sclerosis and related issues affecting persons affected with multiple sclerosis would be an asset

• Ability to work independently as well as an MS Society team member

Special Considerations:

• Occasional evening and weekend work will be required

• Travel will be required throughout the Lethbridge & District Chapter boundaries as well as the occasional meeting at the AB & NWT Division office

• Physical demands of events include packing, lifting, carrying and loading

• Constraints of weather elements at sites during events

Additional Notes:

Location: Lethbridge, AB

We are working on a world free of MS, where improving people’s quality of life is a part of our everyday life. If you too are passionate about our mission, we invite your expression of interest and resume submission to:

Allan Kristinson

Chapter Manager, Lethbridge & District Chapter

MS Society of Canada

E-mail: Allan.Kristinson@mssociety.ca

Application Deadline: August 26, 2019 

Please note:

• Applicants must include a cover letter and state salary expectations within their application in order to be considered

• Applicants must be legally entitled to work in Canada to be considered for this position

The MS Society has a bold vision for the future. We have a team of dedicated professionals who share a common goal to end MS and to improve the lives of those affected by MS. We strive to be an employer of choice and provide a working environment that values diversity, team work, and professional development.

The MS Society of Canada embraces diversity and encourages all qualified applicants to apply.

More information about the MS Society is available at www.mssociety.ca.

Country

Canada