Senior Special Events Coordinator

  • All Stars Project Inc.
  • New York, NY, USA
  • Aug 14, 2019
Full time Adminstration Event Management Event Planning Special Events

Job Description

Title: Senior Special Events Coordinator

Job Location: New York, NY (All Stars Project of New York)

Status: Full Time Non-Exempt

Reports to: Assistant Director of Development, All Stars Project of New York

Are you looking to make a direct impact on youth and poor communities by developing the lives of the people
you reach?

Become a part of our growing national non-profit team whose purpose is to bring out
the All Star in everybody.

Job Summary

We are seeking an energetic Special Events Manager based in our national headquarters in New
York City who is ready to join a dynamic team, and play a key role in creating inspiring events and
involvement opportunities for donors, corporations, and foundations that support our youth
development programs.

At the All Stars Project (ASP) our hallmark is involvement philanthropy, which connects supporters
directly to our mission and our youth. The Special Events Manager is responsible for planning and
producing key fundraising events for the Development Department and involvement opportunities for
supporters. The Special Events Manager will produce our annual Learning from Leaders Luncheon,
which raises $650,000 a year in private funding for the Development School for Youth (DSY)
program. This person will also produce between 8-12 ASP events annually, including Back to School,
house parties, cocktail hours, Alumni and Young Professional fundraisers, and Board Meetings.

Job Responsibilities

  • Produce Learning from Leaders Luncheon for 300+ business leaders that raises $650,000.
    Oversee every aspect of the event, including managing budget for the event, contracting
    vendors, organizing 20+ volunteers, and executing a dynamic on-stage program that includes
    corporate speeches, youth testimonials, and performances.
  • Line produce the National Gala at Lincoln Center, ASP’s largest national event raising $2
    million each spring, which brings together 450 business and philanthropic leaders from across
    the country. As line producer, manage the budget, organize staff, manage the graphics,
    execute an on-stage presentation, in two parts, that includes youth performances, speeches,
    youth testimonials, and much more.
  • Produce other special events including, but not limited to Board and Trustee meetings, donor
    cocktail parties, corporate host trainings, house parties, and Back to School.
  • Manage budgets and produce invitations and marketing materials for events.
  • Recruit, organize, and lead groups of staff and volunteers on site at events.
  • Complete additional tasks as assigned by the Assistant Director of Development, Director of
    Development, and Chief of Staff.


  • 3+ years of special events experience.
  • Strong verbal and written communication skills.
  • Strong leadership and interpersonal skills.
  • Ability to clearly articulate the All Stars mission and impact to a broad range of people.
  • Detail-oriented, organized, and motivated.
  • Superb administrative skills including use of MS Word, Excel, PowerPoint, and Outlook.
  • Experience in Raiser’s Edge and MailChimp preferred.
  • Comfortable working in a fast-paced entrepreneurial environment.
  • Demonstrated experience working with donors and volunteers.
  • Flexibility in schedule. Some evenings and weekends are required for special events or other
  • Understanding of poverty-related issues and a commitment to our mission.

About All Stars

The All Stars Project transforms the lives of youth and poor communities using the developmental
power of performance, in partnership with caring adults. All Stars is a fast-paced and entrepreneurial
national nonprofit organization. Founded 38 years ago, we now reach over 20,000 inner-city youth
and their families in innovative, free programs in six cities each year. All Stars raises $10 million in
private funding each year from more than 4,000 individual, corporate and foundation supporters. We
have a unique grassroots and relationship-oriented approach and model to fundraising.

To Apply:
Please submit a resume, cover letter, and minimum salary requirements to Please
indicate “Senior Special Events Coordinator” in the subject line for fastest consideration.