Coordinator, Sports and Events Presentations

  • Houston Livestock Show and Rodeo™
  • Houston, TX, USA
  • Aug 15, 2019
Full time Adminstration Customer / Client Service Event Coordination Event Planning

Job Description

Coordinator, Sports & Event Presentations

Full-time Regular
Admin Support
Houston, Houston, TX, US
Requisition ID: 1172


Serve as the staff coordinator for two committees and provide administrative support for the Sports and Events Presentations department. 


Staff Coordinator Duties 

Serve as staff coordinator for the Rodeo Contestant Services and the RODEOHOUSTON Sports Medicine Committees by providing administrative support, and act as a liaison between the Show and volunteers.  


Coordinate committee meetings, functions and events; arrange related set-up, signage and materials; process contracts; and work with staff, volunteers and outside vendors related to committee meetings, functions and events. 


Maintain committee membership rosters; assist in collection and recording of committee money; monitor badge distribution; oversee committee personnel with ordering and inventory of supplies, equipment and apparel; evaluate committee needs for communication, signage, equipment, supplies and materials and order accordingly; develop and monitor budgets; prepare correspondence on behalf of committees; produce reports, schedules and rosters to assist committee in working efficiently. 


Assist other staff coordinators as needed, specifically those involved with any type of Stadium and/or Rodeo production elements. Provide additional support for the Grand Entry, Calf Scramble and Mutton Bustin’ committees during the Show.  


Rodeo Program Administrative Support 

Assist with various aspects of the RodeoHouston® Super Series and the RodeoHouston Super Shootout, to include but not be limited to processing rodeo athlete entries, athlete information management, rodeo scoring and payment processing responsibilities; as well as coordinating all rodeo gifts and awards. Daily on-site management of special stadium events to include National Anthem soloists, VIP guests and contractors and their needs (including rehearsals, tours, etc.). Additional duties include supervision of seasonal staff needs and the rodeo photography program; as well as general department data-entry, clerical support, phone support, packet preparation and correspondence.  


Assist the Managing Director with all facets of the live Stadium Production; coordinating various components of stadium related programming. Serves as a liaison between various departments, sponsors and volunteers to enhance the overall experience. 


Rodeo Event Showtime Operations Coordinator 

Assist with the Showtime full scale set-up and tear down of the NRG Stadium arena, north-end service level, loading dock, grand entry and chuck wagon areas and the Rodeo Athlete parking lot; as well as the “Rodeo Village” offsite property. Additionally, this position is responsible to coordinate with all necessary third-party vendors to place orders, secure deliveries and process payment for services. Work closely with the Operations department, Entertainment department and the property management company to verify that the Stadium set-up is executed correctly. This includes physical/manual labor, as needed to assist with such responsibilities.  


Fan Zone Coordinator 

Coordinate the set-up, installation and daily operation of two Fan Zones within NRG Stadium. Work closely with the Rodeo Contestant Services committee and the Fan Zone sponsor to meet expectations of both parties, and to create a welcoming area for both the fans and the athletes.  


Education and/or Experience       

Bachelor's degree from four-year college or university, with related experience and/or training; or equivalent combination of education and experience. 


Language Skills    

Fluency in Spanish is preferred. Must be able to read and comprehend detailed instructions, short correspondence and memos. Requires clear and concise written communication skills. Ability to effectively present information, both one-on-one and in group situations is necessary.   


Other Skills and Abilities 

Requires excellent customer service skills and proficiency with Microsoft Office software including Outlook, Word and Excel applications. Also requires ability to use the internet, especially the Show’s website. Oracle knowledge/experience also required.  


This individual must seek out opportunities to provide additional assistance to others working for the Show.  


Reasoning Ability    

Ability to apply common sense understanding to carry out detailed written or oral instructions. Must be able to handle a stressful and fast paced environment; as well as multi-task and prioritize various projects.  


Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The employee may be required to sit, stand, climb, balance, stoop, kneel, crouch or crawl. During the Show, the employee may be required to frequently walk to various places on the grounds. The employee may be required to lift and/or move 15 or more pounds. Requires good manual dexterity (hand, hand with arm, two hands) and multi-limb coordination. Extended work hours required, especially during peak periods. 


Work Environment  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 


While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles. The noise level in the work environment is usually moderate. Extended hours leading up to and during the Show are required.