Events & Collegiate Tennis - (P/T) Administrative Assistant

  • United States Tennis Association
  • Orlando, FL, USA
  • Sep 13, 2019
Part time Adminstration Event Assistance Event Planning Project Management Sports

Job Description

Events & Collegiate Tennis - (P/T) Administrative Assistant

Permanent Part-Time

Orlando, FL, US
Requisition ID: 1638

Purpose of Position: 

 To provide Department Director, Collegiate Team, and Events team with project, coordination and administrative support 


Major Duties: 

· Maintain and oversee various projects related to the management of Collegiate Tennis Initiatives (Contracts, Financial Reports, Intern program, Budget) 

· Assist in overall operation and planning of NCAA Championships 

· Coordinate department communication, including email and written communication. Create reports for the department using Microsoft Word, Excel and PowerPoint. Maintain attendance and help with tracking of budget in each area.  

· Implement and coordinate the distribution and inventory of materials to USTA section staff and communities. 

· Oversee contract needs for National Campus operations 

· Assist with event responsibilities (Waiver creation and process, tournament communication, Multi-Purpose and 2nd floor meeting space bookings, event text communication, tennis ball orders and organization, Tennis Court booking management) 

· Assist in the creation and distribution of Collegiate Recruiting materials  

· Assist in the organization, preparation and staff duties related to the USTA meetings and conferences. Provide support for USTA Annual and Semiannual Meetings. 

· Handle general inquiries regarding department programs and initiatives through daily correspondence. 

· Collaborate with other internal departments in the preparation of department materials, dashboard goals, and pulse of business and annual reports  

· Maintain accurate accounting records and manage department administrative needs in compliance with USTA policies and procedures.  

· Special projects and duties as assigned. 


Qualifications / Other: 

· A college degree; post-graduate work a plus. 

· Knowledge and appreciation of the game of tennis. 

· Exceptional verbal, written and interpersonal communication skills. 

· Demonstrated ability in coordination, organization and management of data and personnel. 

· Computer skills – Word, Excel, PowerPoint, Access, Outlook, Internet; willing to be trained on Novatus and Concur 

· Knowledge of a second language a plus, but not required.  

· Position is considered non-exempt