Event Coordinator

  • Yellowstone Club
  • Big Sky, MT, USA
  • Oct 07, 2019
Full time Adminstration Communications Event Management Event Planning Project Management Special Events

Job Description

Event Coordinator

 
Yellowstone Club’s Food & Beverage department is currently seeking candidates for a Special Events Coordinator.

The Special Events Coordinator assists in organizing the details of special events such as conferences, weddings, birthdays, anniversaries, charity events, surprise parties, sales meetings, business meetings, employee appreciation events, and all other events as assigned events to the standards of Yellowstone Club.

Responsibilities Include:
• Assist with editing and design of event materials
• Work with suppliers, contractors, employees, vendors, managers, and many other parties at the same time to coordinate the event timelines
• Assist with negotiations for clients and vendors including, but not limited to: food and beverage, supplies, equipment and signage, décor, flowers, props, staging, transportation and more to meet quality standards and Yellowstone Club expectations
• Conduct research, make site visits, plan layout of seating, entertainment, decorations, food and beverage stations to suggest event possibilities
• Assist in the creation and revision of room layouts for each event
• Propose new ideas to improve the event planning and implementation process or to refresh future events.
• Serve as liaison with vendors on event-related matters
• Assist with managing on-site production and clean up for events as necessary
• Prepare packages, gift bags, registration lists, seating cards, RSVP’s, etc. as required for each event
• Assist in maintaining budget and providing periodic progress reports to employees, clients and managers/directors for each event project. Prepare Member billing as required
• Keep track of event finances including check requests, invoicing, and reporting
• Coordinate appointments and scheduling of events on the calendar
• Act as the point of contact for events as needed. Assist with complaints, orders, errors, questions, billing, cancellations and other queries
• Help to document activities prior to and during the events for internal and external communications
• Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations. Close out all events as required
• Manage inventory of all Yellowstone Club event supplies
• Possess strong customer service focus striving for high Member and guest satisfaction, going out of the way to be helpful and pleasant, and making it as easy as possible for the Members and guests to do business with the Club for special events, parties or other social activities
• Take ownership of the event, do what is needed without being asked, have strong follow through and communication skills throughout the event from inception to completion
• Be organized and detail oriented, utilizing checklists or other systems to ensure no task is left undone; anticipate events and plan ahead; prepare for the unexpected; remain focused on the end result

Position Requirements:
• Bachelor’s degree
• Previous work experience as an Event Coordinator or Event Planner
• Excellent communication skills, including writing, proof reading skills, and speaking
• Excellent organization skills and experience with project management
• Excellent interpersonal skills both in person and by phone, with high professionalism
• Ability to accomplish projects with little supervision; Excellent organization skills and experience with project management
• Strong Microsoft Office skills including Work, Excel, PowerPoint and Outlook to, plan, budget, and organize events
• Proficient use of the Web to conduct research, procurement and suggest event ideas
• Intermediate knowledge of Microsoft Office systems
• Valid State Driver’s License
• Ability to lift 50 lbs

The position offered is a seasonal, full-time position located in Big Sky, MT.

Yellowstone Club offers great benefits including free public transportation from Bozeman to the Club upon hire and a complimentary meal each day. Plus, you get to work at one of the most incredible places on earth. For more information about the Club, visit www.yellowstoneclub.comThe Special Events team organizes, creates, manages and executes memorable events such as Club sponsored functions, weddings, Member group meetings, and parties for Members and their guests. This includes planning from the inception to execution to breakdown and billing of the event. This talented team of professionals utilize their creativity and the specialness of the YC property to deliver amazing Member and guest experiences in both winter and summer seasons.The Special Events team organizes, creates, manages and executes memorable events such as Club sponsored functions, weddings, Member group meetings, and parties for Members and their guests. This includes planning from the inception to execution to breakdown and billing of the event. This talented team of professionals utilize their creativity and the specialness of the YC property to deliver amazing Member and guest experiences in both winter and summer seasons.The Special Events team organizes, creates, manages and executes memorable events such as Club sponsored functions, weddings, Member group meetings, and parties for Members and their guests. This includes planning from the inception to execution to breakdown and billing of the event. This talented team of professionals utilize their creativity and the specialness of the YC property to deliver amazing Member and guest experiences in both winter and summer seasons.  less

 

DETAILS

 
Salary
To Be discussed
Schedule
Full Time
Experience
Minimum 1 year of experience
Location
1 Yellowstone Club Trail, Big Sky, MT 59716, USA

REQUIRED SKILLS 

 Organized
 Excellent Communication Skills
 Degree in Event Management
 
By applying you confirm you have these skills.

Country

USA