Event Specialist

  • Northeastern University
  • Boston, MA, USA
  • Oct 08, 2019
Full time Event Management Event Planning Facilities Relationship Management Sports Staff Leadership/Management/Supervision

Job Description



Job no: 501853
Position Type: Staff
Location: Boston Main Campus
Categories: Facilities

About Northeastern:

Founded in 1898, Northeastern is a global research university and a world leader in experiential learning. The same commitment to connecting with the world drives our use-inspired research enterprise. The university offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools. Our campuses in Charlotte, N.C., San Francisco, Seattle, and Toronto are regional platforms for undergraduate and graduate learning and collaborative research. Northeastern pursues advanced research in security and materials at the Innovation Campus in Burlington, Massachusetts, and in coastal sustainability at the Marine Science Center in Nahant, Massachusetts.


About the Opportunity:

The Facilities Event Specialist will be responsible for the management and coordination of major university events and all external events taking place in Athletic Facilities. Work closely with clients and any and all vendors including external security, NUPD, catering, custodial and facilities event services staff. Coordinate Facilities Event Services by working with trades and services and managing the Facilities Event Service Request platform. Duties Include:


• Manage Facilities Event Service Request Form (ESR).
• Coordinate client communication to determine event needs and final setups.
• Hire, train, schedule and manage part-time ‘Event Representative’ staff who manage and provide services to smaller scale events.
• Manage relationship with security contractor and NUPD during events including staff management (deployment, re-deployment, releasing staff, etc) to address needs and manage expenses.
• Generate requisitions and purchase orders.
• Consult with clients as to their technical needs such as event set-up, electrical, sound and lighting requirement, audio/visual considerations for each event.
• Develop, maintain and distribute master major events calendar
• Distribute weekly events report to Facilities Services, Trades and Projects teams.
• Maintain relationships with key City of Boston regulatory agencies


• EMS (Event Management System) scheduling software.
• 2-4 years of Event Management experience in college athletics, professional sports, conference and event center or other relevant industry.
• Staff management and supervision.
• Basic knowledge of electrical, HVAC, plumbing and fire safety systems.
• Practical knowledge of City of Boston fire code.
• Working knowledge of SocialTables or other digital room setup software
• Experience with obtaining bids from multiple vendors.

Preferred Qualifications:



Salary Grade:


Additional Information:


Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.