Special Events Manager

  • Boston Architectural College
  • Boston, MA, USA
  • Nov 04, 2019
Full time Development Event Management Event Planning Fundraising Special Events Volunteer Planning/Coordination/Management

Job Description

Special Events Manager

The Special Events Manager is responsible for the strategy, planning, implementation, and promotion of development events and all constituent engagement efforts. The Special Events Manager collaborates with colleagues across the College to execute special events and targeted programming that builds awareness of the impact of The Boston Architectural College (BAC), and stewards the alumni and friends that support it philanthropically.

Primary responsibilities include, but are not limited to: collaborating with the Marketing and Communications department, interns, external contractors and vendors, and leadership volunteers to carry out day-to-day tasks and event production responsibilities. The Manager exercises a high level of creativity, resourcefulness, and decision-making that results in significant impact on the overall BAC brand.

1. Oversees the planning and execution of the Spring Gala, the College's largest annual fundraising event, and ensures continued fundraising success and growth of the event.
• Organizes, manages, and helps recruit members for the Gala Committee
• Oversees the volunteer solicitation process to secure corporate and individual sponsorships and ticket sales
• Secures in-kind event partners (food and beverage, auction items, décor, etc.)
• Identifies and establishes relationships with preferred vendors for event management logistics.
• Establishes and monitors budgetary needs for events.
• Manage the successful planning, organizing and execution of cultivation, stewardship and fundraising events such as lectures, gallery receptions, donor events, and alumni networking events.
• Develops methods and processes to accomplish fundraising goals, and identifies new opportunities to improve existing programs and engagement efforts.

EDUCATIONAL CRITERIA: Earned Bachelor's degree from an accredited institution, required.


  • 5 or more years of experience in event management, required
  • Experience in a college setting, preferred.
  • Experience with a CRM or fundraising database required; experience with the Raiser's Edge, preferred.
  • Proficiency in Microsoft Office, required.
  • Experience in the successful solicitation of corporate support, both in-kind and financial, highly desired.
  • Demonstrated successful volunteer management experience, highly desired.
  • Strong written, verbal and interpersonal communication skills are required, as are a commitment to customer service and the ability to work effectively with both internal and external constituencies.
  • Strong organizational skills, ability to multitask effectively, and strong attention to detail, required.
  • Ability to work independently, problem-solve, take initiative, set priorities, and handle multiple projects efficiently and effectively, required.
  • Ability to lift 20 pounds regularly (and up to 40 pounds occasionally) for event setup and breakdown, required.
  • Must have a valid driver's license and feel comfortable driving large vehicles to event sites, if needed.


  • This position requires a flexible schedule, including the ability to work nights and weekends depending on event schedules. Must be able to staff and attend morning, evening and weekend events and meetings, when needed.
  • Occasional travel required.


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About the BAC

The Boston Architectural College (BAC) is an independent, professional college in Boston's Back Bay that provides an exceptional design education by combining academic learning with innovative experiential learning and by making its programs accessible to diverse communities. The College offers professional and accredited graduate and undergraduate degrees in architecture, interior architecture, landscape architecture, and design studies. The core of the BAC experience is a unique learning model where design education happens in the classroom and in the professional workplace simultaneously. Students are taught, mentored, and advised by over 400 practicing professionals, strengthening the connection between workplace experience and classroom learning. Founded in 1889 as a club for practicing architects, the BAC has remained closely tied to Boston's professional design community throughout its history. The BAC has been recognized by DesignIntelligence as providing World-Class Programs with High Distinction, by the Council for Higher Education Accreditation for Outstanding Institutional Practice in Student Learning Outcomes, and by the Carnegie Foundation for community engagement.

Statement Of Equal Employment Opportunity and Non-Discrimination

The BAC is committed to providing equal opportunity in employment and education to all employees, students, and applicants. No employee, student or applicant shall be discriminated against or harassed on the basis of race, religion, color, sex, age, ethnic or national origin or ancestry, veteran status, physical or mental disability, pregnancy, sexual orientation, gender identity or expression, genetic information, veteran or military status, membership in Uniformed Services, or any category protected by applicable state and federal laws.

Individuals may not be discriminated against in the terms and conditions of their employment or academic program or be subject to harassment in the workplace or academic environment. Such conduct is illegal under both federal and Massachusetts state law, including Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Violence Against Women Act, Massachusetts General Laws chapter 151B, § 4, Massachusetts General Laws chapter 151C, § 2, and Massachusetts General Laws chapter 214, § 1C. Furthermore, conduct prohibited under this policy is incompatible with the values and mission of the BAC and is strictly prohibited by the BAC. Unlawful discrimination, harassment, and retaliation by officers, faculty, managers, supervisors, employees, students, vendors, clientele, and contractors will not be tolerated.

Inquiries concerning the BAC equal opportunity policy may be referred to the Director of Human Resources Development, human.resources@the-bac.edu.

Standard Professionalism

  • Team and Interpersonal Skills: Success in this position requires positive relationships with other team members including support staff and senior staff.
  • Service Orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, treat students and other employees in such a way that they feel well served by a professional representative of the BAC.
  • Confidentiality and Discretion: Success in this position requires the ability not only to maintain the confidentiality of student and employee records, but also the ability to discern when it is appropriate to divulge privileged or confidential information.