Meetings Manager

  • Association Management Center
  • Chicago, IL, USA
  • Nov 05, 2019
Full time   Conferences Event Management Event Planning Meetings Project Management

Job Description

Meetings Manager

Job Tracking ID: 513016-710014

Job Location: Chicago, IL

Job Level: Mid Career (2+ years)

Level of Education: BA/BS

Job Type: Full-Time/Regular

Date Updated: 11/04/2019

Years of Experience: 2 - 5 Years


Job Description

Association Management Center is seeking an enthusiastic and driven Meetings Manager who is accountable for leading, planning and delivering client conferences and events. This individual is organized, detail-oriented, analytical, and enjoys fostering positive relationships with the team, clients, and other stakeholders.

Position Responsibilities

  • Collaborate with internal client teams to develop solutions and innovations to support the overall strategy and objectives of the event.
  • Develop and manage client’s budgets for their conference and events.
  • Support future year site selection strategy, manage the RFP process, provide input to the conference ROI, develop recommendations and negotiate the contract(s).
  • Serve as project manager for assigned meetings including creating project plans, setting expectations, facilitating cross-functional planning meetings, reporting on project status, communicating with stakeholders throughout the process and providing post meeting analytics.
  • Planning, oversight and management of conferences and events inclusive of housing, food and beverage, audio visual, general session production, meeting space management, security, special events, problem solving and invoice reconciliation.
  • Establish and maintain positive working relationships with internal staff, vendors and external stakeholders.
  • Maintain an ongoing awareness of trends and new approaches to foster attendee experiences and share those with internal customers.
  • Manage day-to-day activities and associated hours to existing budgets.

Experience and Skills

  • Bachelor’s degree, CMP preferred.
  • 3-5 years of event management experience.
  • In depth knowledge of the meeting and event planning industry terminology and processes.
  • Ability to travel (domestically and internationally) approximately 6-8 times a year for up to a week at a time (inclusive of weekends).


  • Results-driven providing excellence in service and execution by going above and beyond.
  • Excellent interpersonal, verbal and written communication skills.
  • Excellent time management with the ability to manage multiple projects/priorities.
  • Demonstrates enthusiasm, initiative, accountability attention to detail, resourcefulness, and forward thinking.
  • Customer Service mindset centered on creativity, collaboration and flexibility.
  • Proficient with Microsoft Office suite.
  • Commitment to company values.
  • Ability to lift 30 pounds.


The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.