Director of Special Events

  • Fort Worth Symphony Orchestra
  • Fort Worth, TX, USA
  • Nov 05, 2019
Full time Arts/Culture Communications Event Management Event Planning Special Events

Job Description

Director of Special Events

The Fort Worth Symphony Orchestra Association seeks a creative and detail-oriented Director of Special Events to plan and facilitate the Orchestra’s special events, such as galas, pre- and post-concert receptions, sponsored events, private residence events, donor benefits events and special luncheons or dinners. The position reports to FWSO’s VP of Development and is responsible for two galas and numerous small to large size events throughout the season.  The director is responsible for all details involved in executing events and works closely with the Board Chairman, Committee Chairmen, and staff involved.  Position requires experience in managing special events, fine-tuned organizational skills, and the ability to communicate effectively with both professional staff and volunteers.

Key Responsibilities

  • Plan and implement FWSO’s fund-raising and special events in collaboration with Board Chairman, VP for Development, Development committee and event Chairmen, including:
    • Major fund-raising events (Opening Night and Annual Gala)
    • Artist “Meet and Greet” events for Circles of the Symphony, in coordination with Artistic Department
    • Brooks Morris Legacy Giving Society events (annual luncheon and recruitment event)
    • Richardson Museum Event
    • Donor Appreciation Night at Concerts in the Garden
    • Open rehearsals and other donor benefit related events
  • With VP for Development develop guest lists, manage RSVPs, track data in Tessitura, set financial and attendance goals, set event objectives and manage event budgets
  • Plan all event details:
    • Work with Board Chairman, Committee Chairmen, VP for Development and designer on any design work for save the dates, invitations, event brochures and other communication
    • Plan and implement a communication timeline for save the dates, mailed invitations, emailed invitations, event reminders, etc.
    • Manage outside vendors, including venue, catering, parking and valet, floral and other set up and tear down details
  • Collaborate with hosts for events in private homes
  • Serve as liaison to the Symphony League and young professionals group, The Notables
  • Other duties as requested

Desired Characteristics:

  • Requires seven to ten years of successful event planning, preferably with an arts organization
  • A proven history of achieving and exceeding goals and the ability to work independently and within a team
  • Demonstrated successful event planning (fundraising and non-fundraising events) history
  • Ability to multi-task and maintain high levels of excellence
  • Detail oriented with meticulous planning and organizational, the ability to handle multiple tasks under tight deadlines while still meeting budget, creative problem solver, excellent verbal and written communication, works well in team-oriented environment
  • Strong and consistent ability to prioritize activities within specific time guidelines and ability to handle multiple responsibilities and events within a specific time frame
  • Must be able to work with confidential information
  • Robust internal and external communication and customer service skills (written and oral)
  • Strong computer skills in database management (knowledge of Tessitura preferred), word processing, windows-based software, Adobe products, and general office equipment

Salary commensurate with qualifications and experience. Comprehensive health plan and paid parking are provided. Relocation assistance available, if required. 

Work Hours:
Standard work hours are Monday-Friday from 9 a.m. – 5 p.m. The position requires some evening and weekend work during performance season and Concerts in the Garden. This position is classified as exempt.

The Fort Worth Symphony Orchestra Association has grown to become one of the most successful orchestras of its size in the United States, with an annual budget of $13.5 million, a 200+ concert season, and a $25+ million endowment fund. The FWSO attracts music lovers of all ages with a ten-concert Symphonic Series, a seven-concert Pops Series, several blockbuster Specials, and a five-week outdoor summer music festival, Concerts in the Garden that attracts more than 35,000 listeners from 28 states.

Apply To: 
Please send cover letter and resume to:
(Phone inquiries will not be accepted)
Development Jobs
Fort Worth Symphony Orchestra Association
330 East Fourth Street, Suite 200
Fort Worth, Texas 76102
Or via e-mail to: