Alumni Affairs & Advancement Coordinator

  • Victoria University
  • Toronto, ON, Canada
  • Nov 06, 2019
Full time Adminstration Event Coordination Event Planning Not-for-profit

Job Description

Alumni Affairs & Advancement Coordinator

Toronto, ON, Canada Req #1
Date Posted: Tuesday, November 5, 2019

Union (USW Local 1998) – Alumni Affairs & Advancement 


Posting Date: November 5, 2019
Closing Date: November 15, 2019
Competition No: 882-12-108
Position Title: Alumni Affairs & Advancement Coordinator  
Classification: 9
Department: Alumni Affairs & Advancement   
Salary:  $54,875 with an annual step progression to a maximum of $70,175
Type of Appointment: Budget - Continuing (Permanent)

Victoria University is committed to equity in access to employment and a diverse and inclusive workplace. The University encourages applications from racialized persons/persons of colour, women, Indigenous people, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas. If you require accessibility accommodation, please contact the Human Resources Department


Reporting to the Director of Philanthropy, Alumni Affairs & Advancement, the Alumni Affairs & Advancement Coordinator will act as the important first point of contact for alumni and other guests to the department. They will provide administrative support for program activities and for the department overall, including: tracking and reporting alumni and donors participating in a range of activities; conceptualizing, organizing, and executing event activities as per the department’s business plan; and maintaining primary responsibility for updating records and other related data in the database. 

In addition, the Alumni Affairs & Advancement Coordinator will provide administrative support to the department including: record keeping; managing the day-to-day aspects of the departmental budget; providing executive support to the department’s executive director and director; minute taking; making updates to the University’s website using its CMS tool and iModules; processing financial transactions, donations, and tax receipts, as required; preparing financial and other reports as required; and other duties as assigned.


Post-secondary degree or equivalent combination of education and experience. 

A minimum of 3 years related administrative experience in a university or non-profit environment is strongly preferred. Experience fostering relationships with a variety of stakeholders. Experience with coordinating events as well as the development, tracking and reporting on relevant metrics. Experience working with volunteers is an asset.

Excellent oral and written communications skills, problem-solving and interpersonal skills. Good technical skills, preferably with a working knowledge of various software products including Microsoft office, iModules, Blackbaud CRM. Good organizational ability and basic bookkeeping skills. The ability to work both independently and as part of a team. Knowledge of Victoria University and the University of Toronto is preferred. A service orientation with sensitivity to levels of expectation from colleagues and external sources is expected. An eagerness to engage in professional development aimed at increasing technical and software skills are other requirements of the position.

Employees are required to submit their personnel numbers with their application.  Victoria University thanks all applicants for their interest, however, only those selected for an interview will be contacted.