Events Administrator

  • Leviton Manufacturing Co., Inc.
  • Chicago, IL, USA
  • Nov 06, 2019
Full time Adminstration Customer / Client Service Event Coordination Event Planning Hospitality

Job Description

Events Administrator

US-IL-Chicago

Category Administrative/Clerical

ID 2019-3175

Position Type Full-Time

Overview

The Facilities and Events Administrator will be responsible for managing the day-to-day operations of the Leviton LIVE Applications Showroom.  Responsibilities will include planning meetings, coordinating special events and conducting tours as the “Spokesperson” for Leviton products at the LIVE Showroom.

Responsibilities

  • Manage the day-to-day operations of the LIVE Applications Showroom
  • Function as a Brand Ambassador; learn and present on Leviton’s business, its culture, its brand and product features, to groups and individuals
  • Facilitate tours of the facility to customers and vendors, explaining how all displayed Leviton products work and integrate with each other for a complete solution
  • Manage scheduling of meetings and events being held at the facility; maintain the facility calendar
  • Keep track and enter data into Salesforce.com for all individuals/customers attending an event at LIVE
  • Responsible for all amenities and accommodations at events; Coordinate catering and server staff required for meetings and events being held at the facility
  • Provide guest services, including greeting and announcing all guests and coordinating security access.  
  • Coordinate ground travel for guests between the facility and the airport and/or area hotels
  • Assist with hotel bookings for guests
  • Coordinate off-site and on-site events such as luncheons, dinners (private dinning), group events, etc.
  • Manage inventory for food, beverages and amenities in showroom; keep refreshments fully stocked
  • Manage all maintenance scheduling and upkeep for facility and equipment, including cleaning services, recycling services, window washing and extermination. Identify local prospective sources for services
  • Maintain the receptionist desk
  • Keep clean environment (take out garbage and clean up meeting areas before and after)
  • Conduct annual physical inventory for Finance
  • Work a flexible schedule as needed for special events and coverage (must be present ½ hour prior to event and ½ hour after event)
  • Uphold a professional appearance and demeanor at all times
  • Back-up for other LIVE showroom Administrators

Qualifications

Education & Experience

  • Associate degree required. Bachelor’s degree preferred
  • Working knowledge of electrical components; lighting, automation, control, a/v, telecommunications and/or data communications preferred
  • 2 to 4 years’ experience in hospitality management or event planning
  • Experience working with local area businesses
  • Electrical and/or construction industry experience preferred
  • Experience giving tours and/or presenting to others

Skills & Abilties

  • Must possess business acumen and have a professional presence.
  • Excellent oral and written communication skills
  • Extremely organized and detail oriented
  • Mechanically inclined and technologically savvy
  • Excellent presentations skills; must be comfortable speaking and presenting to an audience
  • Ability to work independently and multi-task
  • Ability to direct and review vendors
  • Ability to effectively budget events
  • Ability to interact with all levels of management, and correspond professionally via email and phone
  • Working knowledge of Microsoft applications. Knowledge of Salesforce.com a plus

Travel:

  • Up to 5%
  • Some travel may be required to attend Leviton product trainings and to substitute for other Administrators at various Leviton LIVE facilities

Leviton is an EEO/AA Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Country

USA