Date: Nov 1, 2019
Location: Washington, DC, US, 20036
Company: American Chemical Society
The senior meeting planner will allow for a continued focus on the team approach to increasing efficiency and creating and enhancing quality resources for all ACS meetings. This position would be the point person for meetings that include high-level positions such as CEOs at CTOs so they must possess impeccable polished customer service qualities.
The senior meeting planner for specialty meetings will provide coordination, support and oversee logistical aspects of meeting planning by creating and following production timelines with the creation of event specs, vendor RFPs and venue process, and providing onsite staffing and logistical management. The senior meeting planner will provide timely, outstanding customer service for internal and external clients.
•Coordinate all aspects of the logistics of meeting planning for multiple meetings simultaneously. Tasks Include:
•Provides housing management including;
•Creates meeting production timelines for each meeting planned and acts as the project manager for most meetings to ensure the full team is completing all items on the production timeline.
•Reviews conference marketing materials including correspondence, program book, mobile app, and website pages
•Creates and Coordinates financial management including:
•Provide timely, outstanding customer service for internal and external clients
•Respond in a timely manner to customer and registrants problems and inquiries
•Perform other duties as assigned by management. And Travel up to 25% of the year.
College degree or equivalent experience; usually has an advanced degree or equivalent experience or meeting planner certification; 5-10 years of meeting planning experience. Current knowledge of the scientific meeting environment is desired. Experience working in a not-for-profit environment is preferred.
Individual must possess strong multi-tasking and exceptional organizational skills. Person must be able to handle multiple tasks with tight deadlines and have the ability to work under pressure. Excellent written and oral communication skills are necessary. Experience with Microsoft suite, registration systems, logistical systems and other computer applications required.