Assistant Events Manager (Temporary)

  • Fine Arts Museums of San Francisco
  • San Francisco, CA, USA
  • Nov 08, 2019
Full time/Contract Adminstration Development Event Coordination Event Planning Not-for-profit Special Events

Job Description

Assistant Events Manager (Temporary) 

The Corporation of the Fine Arts Museums is seeking a temporary Assistant Events Manager to join the Special Events Team.

The Fine Arts Museums of San Francisco, which comprises the de Young and Legion of Honor, is experiencing an exciting renaissance with several innovative and groundbreaking projects underway, including the launch of a Contemporary Arts program in 2017, the building of an interactive Children's Gallery in late 2018, and an institutional brand refresh in mid-2018. As the largest public arts institution in San Francisco, the Museums welcome more than 1.5 million visitors annually, present an ambitious schedule of more than 20 exhibitions per year, and house a world-class collection of 151,000 important artworks.  

Fundraising efforts have also excelled in the past year, and the museums' events are a critical driver for this. Most recently, the museums have launched a domestic and international travel program, an events series for Contemporary Arts supporters, and an events series for a new premier level of annual giving, the Leadership Circle. 

Reporting to the Director of Special Events, the temporary Assistant Events Manager, Special Events assists in the administrative coordination of cultivation, stewardship and fundraising events for major and prospective donors. The Special Events Associate primarily supports the various administrative and planning functions of the Fine Arts Museums' largest annual fundraising benefit, On The Edge, taking place on Friday, March 27, 2020. This Development Division position requires initiative, the ability to work in a fast-paced environment, collaborate, and communicate effectively with a wide range of FAMSF staff, vendors, and volunteers while producing accurate and highly detailed work.  

Typical Duties and Responsibilities:

  • Provides general administrative support to the entire Special Events team, mainly supporting the On The Edge team and event
  • Manages the compilation and circulation of mailing lists for approval as needed
  • Supports content development and assembly of materials as needed
  • Tracks event RSVP's
  • Oversees all calendar dates, meeting requests and event room space holds, and is responsible for updating these in a timely manner
  • Manages check-in staff when necessary
  • Corresponds between major donors and various museum departments
  • Performs administrative duties relating to the aforementioned events as required
  • Provides general administrative support with office functions, phone calls, and mail documentation
  • Ability to write compelling, descriptive and concise copy for both print and on-line mediums.
  • Executes post-event best practices including exporting of guest lists and arranging for thank-you gifts
  • Excellent word processing and proofreading skills.
  • Superior written, verbal and interpersonal communication skills to foster a collaborative and cooperative work environment and maintain good working relations at all organizational levels.
  • Displays exceptional diplomacy and brings tact, maturity, and a professional attitude to challenging situations.
  • Performs other duties or special projects as assigned
  • Maintains regular and reliable attendance 

Minimum Qualifications: 


  • Bachelor's degree or higher, or equivalent combination of education and experience. 

Work Experience:

  • Minimum of three years office experience and two year experience in special events, development, or a related field, preferably at a non-profit cultural institution. 

Skills and Abilities:

  • Requires excellent interpersonal manner and the ability to communicate information in a clear and concise way.
  • Knowledge of Microsoft Office (Word, Excel, and Outlook) and G-Suite (Google Sheets, Docs, Slides). Donor database software experience a plus.
  • Strong follow-through, problem-solving, and administrative skills.
  • Ability to maintain the confidentiality of donor information, a professional demeanor, accuracy, and attention to detail.
  • Experience working with major donors or clients and an understanding of major donor cultivation is required
  • Ability to work some nights and weekends.
  • This is a full-time 35-40hrs./week position, the hours are flexible. 


Step 1 of the pay range for this position is $27.77 per hour.

This is a temporary position for approximately 4 months. There are no benefits associated with this role.

Application Deadline: November 17, 2019


The Fine Arts Museums of San Francisco are the city's largest public arts institutions and comprise the de Young and the Legion of Honor museums. The de Young, designed by Herzog & de Meuron and located in Golden Gate Park, showcases American art from the 17th through the 21st centuries, international contemporary art, textiles and costumes, and art from the Americas, the Pacific, and Africa. The Legion of Honor displays a collection of over 4,000 years of ancient and European art including Auguste Rodin's The Thinker and houses the Achenbach Foundation for Graphic Arts in a Beaux-Arts style building overlooking Lincoln Park and the Golden Gate Bridge.

COFAM is the Corporation of Fine Arts Museums and is the privately funded non-profit corporation which supports the Fine Arts Museums of San Francisco, a department of the City and County of San Francisco.

COFAM is proud to be an equal opportunity employer and is committed to a policy of nondiscrimination in all phases of employment in accordance with all federal, state, and local laws. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.