Officer, Events & Sponsorship

  • Canuck Place Children's Hospice
  • Vancouver, BC, Canada
  • Nov 28, 2019
Full time   Event Management Event Planning Not-for-profit Sponsorship Volunteer Planning/Coordination/Management

Job Description

Officer, Events & Sponsorship

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Job ID39
Closing Date
20 Dec 2019
Location
Vancouver BC
Type
Permanent Full-Time


About Us

Canuck Place Children's Hospice

Canuck Place is BC’s pediatric palliative care provider for children with life-threatening illnesses and the families who love them. Our team of physicians, nurses, counsellors, therapists, staff, and volunteers provide medical respite care, pain and symptom management, art, music, and recreation therapy, end-of-life care, grief, loss, and bereavement counselling. All at no cost.

We are here with love, care, and guidance when and where families need us the most. All with a caring community of donors who make it all possible.

 

Detailed Job Description

 

Officer, Events & Sponsorship

Location: Granville Office

Reporting to: Manager, Events & Sponsorship

Job status: Full-time permanent 1.0 FTE (75 hours bi-weekly)

Salary Range: $61,500 - $74,180

 

SUMMARY

As an active member of the Communications, Marketing & Events team, this role supports the development, execution, sponsorship, and communications activities for Canuck Place Children's Hospice's signature fundraising events and donor stewardship events. Managers the Assistant, Events & Sponsorship. 

 

EDUCATION AND EXPERIENCE

·         Post-secondary degree or diploma in event planning or communications

·         A minimum of 4+ years’ experience supporting similar scope events, preferably in a non-profit organization; or an equivalent combination of education and experience. 

 

RESPONSIBILITIES

·      Coordinates and provides support for all signature event logistics, while maintaining adherence to critical paths and deadlines

·         Works closely with the Manager, Events & Sponsorship to support gala committees and ensure objectives are met, committee is informed and co-chairs receive exceptional support during planning and execution

·         Manages various guest experience pieces, including ticket processing, gifting programs, event marketing materials and guest communications resources

·         Works with Gala committees to solicit new sponsors for events. Works with sponsor partners to fulfill activations, stewardship and contracted recognition

·         Develops and customizes sponsorship proposals and reports for both galas

·         Manages auction strategy, processes and resources for gala events

·         Manages the operations and logistics for donor recognition events, working closely with the Development team on objectives for Major Donors, food and beverage, invite process and event concept

·         Supports the management of event budgets, contracts and agreements for stewardship events

·         Works closely with CPCH Volunteer Services, while managing volunteer recruitment, training, and execution process for all events

·         Works closely with the CPCH Development and Finance teams on data management, guest invites, invoices, processes and guest inquiries

·         Liaises with staff in various departments, Canuck Place volunteers at events, as well as external vendors and suppliers

·         Manages CPCH involvement in BMO Vancouver Marathon RUN4HOPE and Scotiabank Half Marathon & 5K Charity Challenge

·         Contributes to the CPCH culture by understanding and supporting our Mission and Vision and actively demonstrating our Values.

·         In accordance with the strategic directions of CPCH, patient safety is a priority and a responsibility shared by everyone at CPCH, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

·         Protects the health, wellness and safety of self and others by complying with applicable regulations and standards, safe work practices and procedures established by CPCH. Employees must report any health hazards and unsafe conditions to their supervisor for corrective action.

·         Assumes other related responsibilities, as assigned.  

 

QUALIFICATIONS

What you bring to the role:

·      Excellent verbal and written communication skills

·         Strong attention to detail (specifically with spreadsheets, timelines and data management)

·         Demonstrated ability to be a collaborative team player, establishing and maintaining positive working relationships, both internally and externally

·         High degree of initiative, resourcefulness and thoughtfulness in the decision-making process

·         Excellent organization and time management skills, and the ability to be flexible around changing priorities

·         Demonstrated ability to handle high pressure situations in a calm and professional manner managing a team of volunteers

·         Strong computer skills, including excellent Microsoft Office skills

·         Clear and valid BC driver’s license and access to a vehicle are required

·         Proficiency in Raiser’s Edge, Classy, Givergy are an asset

You have:

·         High integrity; creativity; the ability to balance good judgment and objectivity; high vision and conceptual capabilities; you are consultative and collaborative;

·         A sense of humor.

·         Excellent time management skills.

·         Demonstrated flexibility that allows you to work with high energy, creative people.

·         The abilityto thrive and effectively manage priorities in a changing, ambiguous environment.

 

Note: Flexibility is necessary, as this position requires occasional weekend and evening work and travel within and outside the Lower Mainland.

At the discretion of Canuck Place Children’s Hospice, the information in this job description may be reviewed and revised, as required, to meet the needs of the organization.

Canuck Place Children’s Hospice hires on the basis of merit and is strongly committed to equality and diversity within its community and to a welcoming and inclusive workplace. We especially welcome applications from Indigenous persons, visible minority group members, persons with disabilities, people of all sexual orientations and genders, and others with the skills and knowledge to productively engage with diverse communities.

 

APPLICATION PROCESS

Please submit your cover letter and your resume by December 19, 2019. We recognize the importance of a diversified workforce, and we encourage First Nations, Inuit and Metis candidates, members of visible minorities and persons with disabilities to apply.

We thank all applicants for their interest; however, only those candidates who have been short-listed will be contacted.

 

 

Country

Canada