Event Manager, Development & Alumni Engagement

  • University of British Columbia
  • Vancouver, BC, Canada
  • Nov 29, 2019
Full time,   Contract   Budget Development/Management Development Event Management Event Planning Relationship Management Strategy

Job Description

Job ID: 36103

Location: Robson Square
Employment Group: Management&Professional (AAPS)
Job Category: Conf, Accomm, Cerem & Events
Classification Title: Conf,Accom,Ceremonies, Level B
Business Title: Event Manager, Development & Alumni Engagement
VP/Faculty: The Sauder School of Business
Department: Sauder - DAE
Salary Range: $57,260.00 (minimum) - $68,738.00 (midpoint) - $82,485.00 (maximum)
Full/Part Time: Full-Time
Desired Start Date: 2019/12/16
Job End Date: 2021/03/12

Possibility of Extension: Yes 
Funding Type: Self Funded
Other: Leave Replacement
Closing Date: 2019/12/11
Available Openings:  1

Guiding principle: "Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.

Job Summary
Develops strategic plans and responsible for the management, execution, and oversight of a variety of high profile donor, alumni and prospect events in local, national and international markets in support of the strategic goals of the UBC Sauder School of Business' Development and Alumni Engagement Unit (DAE), with a focus on events in support of Development.

The Event Manager will research and analyze client needs while providing ongoing communication and feedback. The position is responsible to develop and recommend event strategies based on multiple stakeholder needs and communicate and service multiple stakeholders while managing a complex schedule of events and ensuring the program standards and protocols required for an internationally recognized business school are met. Additionally, the position maintains an inventory of event collateral and gift items for Development and Alumni Engagement office and provides guidance and advice to internal stakeholders in event related matters.

Organizational Status
Reports to Development Manager. Works with UBC Sauder DAE Senior staff, Development Officers, Associate Directors, Dean's Office, Campaign Cabinet and Faculty Advisory Board.

Collaborates with Coordinators, Alumni Engagement staff, UBC Sauder faculty, Programs staff and facility staff
UBC Ceremonies & Events, UBC service providers, Central DAE event staff, External vendors.

Work Performed
Works with DAE staff to develop a strategic vision for key stakeholder events.
Works collaboratively with UBC Sauder Development colleagues to create, manage and coordinate DAE events in support of donor/prospect cultivation and stewardship at local, national and international locations.
Works collaboratively with various UBC Sauder, Central DAE and other UBC departments to create, manage and coordinate UBC Sauder DAE.
Develops, plans and executes all event logistics.
Manages all pre, on-site, and post event activities.
Researches & purchasing all donor/prospect gifts and event giveaways.
Manages volunteer participation at events and oversees scheduling and logistics of associated staff.
Develops, manages and monitors event budgets for local and international events.
Designs and implements tools to evaluate events. Reviews findings and provides recommendations for future events.
Develops policies, procedures and event standards.
Develops relationships with suppliers on and off campus & negotiates contracts: printing , decor, entertainment, gift companies, accommodation, transportation, A/V.
Develops and manages relationships with event professions and internal vendors within the University.
Oversees risk management associated with the delivery of events and programs.

Supervision Received
While the Event Manager reports to the Development Manager, DAE this position has a great deal of autonomy and discretion relating to event negotiations and administrative responsibilities and is expected to make decisions and work independently.

Supervision Given
May supervise coordinators, student assistants and volunteers
Consequence of Error/Judgement
Given that the Events Manager will assist in the strategic plan for activities outside the Lower Mainland that profile the Dean, Campaign Cabinet, Faculty Advisory Board and other senior administrators at the UBC Sauder School in highly visible programs and events, errors made in planning, budgeting or managing events could result in serious negative reputation, financial and public relations impacts for the School and its partners.

The Event Manager is expected to make decisions and recommendations impacting the School's relationships in the community. Incorrect interpretation or communication of university positions, policy and procedures or lack of tact, diplomacy or sensitivity in dealing with these alumni, donors and senior administrators could potentially result in damaged relationships and credibility for Development, Alumni Relations and the Dean's Office leading to potential financial and reputational implications.

The Events Manager is expected to exercise judgment and diplomacy and tact in all interactions. Standards of customer service are essential. This position is an important of contact for donors and stakeholders for the Sauder School and requires skill and tact. The interactions of this position with donors and others external to the University can have serious implications for the Sauder School. Poor judgment could lead to the alienation of donors, embarrassment to the Sauder School and its senior administration and can result in the loss of opportunities, significant financial support to the School.

Qualifications
Two year diploma in Hotel Management, Hospitality, Tourism, or Event Management. Minimum of three years experience or the equivalent combination of education and experience. A proven record in the development, management and execution of events, with experience in budget development. A record of implementing successful events and programs in the field of fundraising is preferred. Proven skill in strategy development is preferred.
Prior experience in the development and management of events, with experience in budget development and management required.
Experience in relationship management and proven ability to work with prominent leaders, volunteers and senior administrators.
Thorough knowledge of the university environment, academic structure and university policies and protocol is preferred.
Excellent interpersonal skills. Good verbal and written communication skills. Ability to efficiently and effectively coordinate tasks with multiple deadlines. Excellent attention to detail. Ability to work independently while exercising good judgment at all times.
Well-developed analytical and problem-solving skills are required, along with skills in conflict resolution and collaboration.
Strong negotiation skills required in liaising with alumni, donors, internal and external service providers, and senior university administration.
Tact, diplomacy, discretion and sound judgment are required.
Computer experience required; MS Windows environment, Microsoft Office preferred. Strong planning, coordination and execution skills. Excellent written and oral communication skills. Budgeting skills required. Time management skills required. Ability to work in complex organization and a variety of settings with tact and diplomacy. Ability to work effectively independently and in a team environment.
Ability to work with large formal and information teams. Valid driver's license and access to a motor vehicle preferred. Excellent administrative skills required. Ability to work flexible hours (including some weekends and evening.
.
Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

Country

Canada