Senior Event Assistant, Special Events

  • BC Cancer Foundation
  • Vancouver, BC, Canada
  • Dec 04, 2019
Full time   Adminstration Event Assistance Fundraising Special Events

Job Description

Senior Event Assistant, Special Events

Requisition # 2334809
Job Location Canada-British Columbia-Vancouver
Job Stream Administration
Job Type Permanent, Full-Time
Number of Positions 1
Start Date of Employment ASAP
Posting Date 03-Dec-2019
Travel Required Not Required
Educational Requirements N/A
Languages Required English
Job Description

The BC Cancer Foundation is the fundraising partner of BC Cancer and the largest charitable funder for cancer research in B.C. Every dollar we raise stays right here at BC Cancer to advance research and enhance care for the people of B.C.


With almost 80 employees working across 5 sites in B.C we are actively working with our 100,000 donors and communities to inspire investment in BC Cancer and our provincial teams of world-leading researchers, oncologists and care providers.


We are a professional, passionate and positive team who believe that we can help make a difference in the lives of all British Columbians.


The Position


Reporting directly to the Associate Director, Special Events, this role works with the Special Events team across three main functions:

  • Provide administrative support to the Vancouver Signature Events team through auction solicitation and organization, auction item description writing, securing and submitting proof of retail value for auction items as per CRA regulations, submitting gaming licenses, follow up with committee members and donors, packing event kits, taking minutes at committee meetings as needed, taking ticket payment over the phone and submitting to finance team, manage excel spreadsheets for auction and tickets, work with Development Officer on managing the auction process from start to finish, manage auction catalogue creation, and other tasks as needed.
  • Provide administrative support to the Special Events team through office administration including ordering and maintaining office supplies, entering Raisers Edge actions, accepting walk-in donations, selling merchandise, organizing couriers, booking travel, budget planning and tracking, accounts payable data entry, and planning, coordinating and implementing assigned projects.
  • Provide administrative support for the Special Events team's varied portfolios including Community Partner Events and regional Signature Events.

This role works with a number of specialized software programs, including data entry and report queries in our donor database (Raiser’s Edge, RE NXT), invoice and expense claim processing in our document management software (PaperSave), and ticket, auction and guest list software and websites (Auction Tracker, Givergy, Luminate Online).


The Person


The successful candidate will be positive, proactive, and embody a can-do attitude no matter what task is sent their way. This role requires strong project coordination and implementation, organizational and time management skills. They will also have excellent interpersonal skills, a strong customer service approach, the ability to work effectively within a dynamic team setting and be considered a team player. Strong attention to detail and the ability to communicate effectively both verbally and in writing are required. The ideal person displays compassion, mature judgment, and highly developed listening skills.


The successful candidate will have demonstrated competence in computer software such as Microsoft Office Suite (i.e. word processing, spreadsheets, presentations and email) and Raiser’s Edge. An interest in special events, particularly fundraising events, and a desire to obtain the skills to grow into a development role within the Foundation will be considered valuable assets.


The Qualifications


The ideal candidate will possess a degree or diploma from a recognized post-secondary institution, plus two years of experience in administration and special events, preferably working within fundraising, or an equivalent combination of education, training and experience.


A willingness to work evenings and weekends is required, as is occasional travel throughout the province of B.C. Must have a valid driver’s license and regular access to a vehicle.