Events Manager

  • Center for Strategic and International Studies
  • Washington, DC, USA
  • Dec 04, 2019
Full time   Adminstration Conference Services Conferences Event Management Event Planning

Job Description

Events Manager

Washington, District of Columbia
Tracking Code: 688-233
Category: Conference Services
Position Type: Full-Time/Regular
Posted: December 3, 2019
 

Job summary 

The events staff is responsible for responding to all aspects of events at CSIS.

  • Flexible schedule required
  • Provides administrative support to all conferencing and banquet staff; ensures staff are adequately prepared for each event
  • Responds to general inquiries from employees concerning CSIS events
  • Schedules use of conference rooms in the Events Management System
  • Analyzes and confirms room setups for events and meetings
  • Records and communicates food and beverage orders for CSIS events
  • Reserves hotels and transportation for CSIS guests
  • Interacts with staff at difference stages of the event management process i.e., initial planning, execution, and day of coordination
  • Observes ongoing events to ensure they are running smoothly
  • Communicates with the Membership Groups department to finalize needs of external client events
  • Calculates budgets and adjust when necessary in coordination with program staff
  • Contributes to planning of annual employee events
  • Enters invoices and receipts into Concur and ReqLogic
  • Trains new staff on how to use the Events Management System
  • Assists with any special tasks, presentations, projects, and reports
  • Performs a variety of other conferencing duties as assigned

 

Knowledge, education, and experience

  • A minimum of two to four years of relevant conferencing experience
  • Knowledge of EMS (Event Management Systems), Concur Solutions, ReqLogic preferred
  • Excellent verbal and written communication skills with the ability to provide strong customer service
  • Excellent interpersonal skills required
  • Able to exercise effective judgment, sensitivity, creativity to changing needs and situations
  • Must be detail-oriented, well-organized, with the ability to manage multiple projects and priorities simultaneously
  • Ability to work well individually and in a team environment

 

Physical requirements and work conditions 

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Performances of duties require the use of hands and fingers to handle or feel. The job frequently requires ability to stand, walk, sit, reach with hands and arms and talk or hear.  Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. 

The noise level in the work environment is usually moderate.

 

How to apply

Interested applicants, please apply at https://careers.csis.org">https://careers.csis.org

  

Affirmative Action/Equal Opportunity Employer.

Country

USA