Conference and Marketing Coordinator

  • Thompson Rivers University
  • Kamloops, BC, Canada
  • Jun 19, 2017
Full time Event Planning Hospitality

Job Description

Conference and Marketing Coordinator - (00214.10)

Application Restrictions Open to both Internal and external

Job Type Support Staff (CUPE)

Posting In effect from 16/6/2017

Closing Application Date 29/6/2017 (Please note that Positions will close at 4:00pm on the closing date)  

Full/Part Time Full Time

Support Type Auxiliary (Over 4 Months)

Anticipated Start Date 6/9/2017

Position End Date (If Applicable) 26/5/2018   The Hours of work are subject to change depending upon departmental requirements  

Schedule Varied

Schedule Description Work hours as required based on the schedule of events  

DUTIES

Coordinates the selling and booking of space for TRU hotel operation and services for conferences and special events; prepares marketing material; provides on-site inspections; monitors services for special events.

MAJOR DUTIES & RESPONSIBILITIES

  1. Assesses client requirements, conducts tours and provides information and quotes on available services. Meets with clients and takes reservations for facility, TRU hotel rooms and conference services
  2. Promotes conference service, TRU hotel rooms and conference facilities to TRU and the Kamloops community
  3. Reviews marketing programs; advertising and promotional material for approval by Director. Some preparation work required
  4. Coordinates complete range of conference services for clients including registration, accommodation, logistic support, catering, etc.
  5. Enters events information into events software database. Books TRU hotel rooms and coordinates with residence operator
  6. Monitors events and client's requirements for all conference and special event bookings
  7. Provides on-site inspections for all event bookings, including room set-ups, equipment needs, and facility cleanliness
  8. Liaises with new student residence for conference bookings

REPORTS TO
Director, Ancillary Services

QUALIFICATIONS

EDUCATION

  • Grade 12 plus Events and Convention, Hospitality Management Diploma or equivalent.

EXPERIENCE

  • Two years' related hospitality experience, in the selling and booking of facilities, events and conferences, including experience with electronic data entry (with 80 key strokes per minute) and word processing (with 45 words per minute).

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

  • Ability to deal courteously and tactfully with others
  • Ability to communicate effectively both verbally and in writing
  • Ability to plan and organize work
  • Ability to operate related equipment
  • Good knowledge of hospitality industry

WORKING CONDITIONS

  • Sitting at a desk and computer for periods of time, general office conditions.

 

Please Note: If you are selected for interview, External Candidates will be required to bring a copy of their transcripts to the interview   The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.   Pay Band CUPE Grade 09 $28.34 Salary rate Please Note: This position may be subject to a 90% salary for the first 560 hours of employment. Location BC CA (Primary) # of Hires Needed 1 Organizational Unit Thompson Rivers University -> Ancillary Services -> Conventions and Conferences Diversity and Inclusion Commitment: Thompson Rivers University is strongly committed to fostering diversity within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, visible minorities, Aboriginal people, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.  

NOTE: To learn more about living in Kamloops and Thompson Rivers University please visit our Web Site. Living in Kamloops and working at the TRU

Country

Canada