Children's Museum of Phoenix Phoenix, AZ, USA
Dec 06, 2019Full time
Event Coordinator Job Details Job Location - Children's Museum of Phoenix - Phoenix, AZ Position Type - Full Time Description The Event Coordinator will work with clients who have chosen the Museum as their event venue. The Coordinator will also manage small and large Museum events. Our events occur on site, and the Event Coordinator will have the responsibility of managing all events for the organization. The Event Coordinator oversees all aspects of event planning and management. Essential Duties and Responsibilities Manage relationships with clients throughout event planning process and beyond, working within established timelines, work schedules and budgets Coordinate and serve as liaison for facility rentals and all event-related business between client and Museum working with facilities, security and event management staff to ensure logistics for each event are carried out to complete satisfaction with expert customer service Maintain a good working relationship with effective communication with vendors, Museum staff, and event staff Event staff recruitment, training and management Provide on-site management of actual events Understand the complex needs of different events and diverse clients Anticipate and plan for possible different scenarios Create and manage all client data through online databases Build customer satisfaction by exceeding expectations and investigating and resolving any and all issues With Events Sales Manager, track project costs; reconcile budgets and provide detailed budget analysis of all events; ability to work closely with accounting to ensure proper billing and receipt of rental fees Keep an inventory of supplies related to facility rentals and order additional supplies as needed Work as a team member on event-related and donor-related projects Perform other duties as assigned Qualifications Bachelor’s degree or relevant experience Degree in event planning or marketing preferred Previous event planning experience Team management experience Adept at problem solving Strong interpersonal skills Ability to responsibly manage Museum finances Creative, with a positive, can-do attitude Excellent organizational and problem-solving skills Customer-service orientation A team player with leadership skills Able to work independently Strong ability to work under pressure and respond to deadlines and changing environments Highly organized with extreme attention to detail Work effectively across all departments with proficiency in leadership skills as it relates to coordinating projects and events and meeting deadlines Flexibility to work on weekends and evenings CMoP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. The Children's Museum of Phoenix is an at-will employer. This means that both you and the museum reserve the right to terminate the employment relationship at any time for any reason with or without notice or reassign you or change your compensation.