Center for an Urban Future New York, NY, USA
May 09, 2019Full time
Events & Operations Manager The Center for an Urban Future (CUF), an independent, nonprofit policy organization focused on the critical issues affecting New York City’s future, seeks an Events & Operations Manager to oversee the daily operations of a busy think tank and coordinate the organization’s high-profile policy events. The ideal candidate will have experience planning and executing events, exceptional organizational skills, working knowledge of nonprofit finances, and a passion for New York City. CUF is a catalyst for smart and sustainable policies that reduce inequality, increase economic mobility, and grow the economy in New York City. We use fact-based research to elevate important and often overlooked issues onto the radar of policymakers and advance practical solutions that strengthen New York and help all New Yorkers participate in the city’s rising prosperity. Responsibilities The Events & Operations Manager will play a key role in executing high-profile public events while maintaining the operational efficiency of a busy think tank. This highly organized self-starter will be responsible for planning and executing CUF’s special events programming, including our policy symposiums and networking events; managing all day-to-day finances for the organization; working with vendors to ensure smooth operations; maintaining the organization’s various databases; and assisting with development activities. The Events & Operations Manager will take on the following responsibilities: Events Manage and oversee all aspects of planning and execution of more than a dozen high-profile, well-attended CUF policy events each year, including policy forums, report launch events, cocktail receptions, and young professional networking events Assist in the planning and lead the execution of CUF’s annual gala Help develop and plan CUF’s first annual policy conference Manage logistics for all events programming, including speaker logistics and coordination with all vendors: venues, caterers, AV providers, photographers, printers, etc. Develop and maintain invitation lists for all events, and manage RSVPs Manage the creation and distribution of event notices, panelist and guest invitations, agendas, signage, and all other event materials Direct staffing for events Track and maintain events budgets; manage and negotiate vendor contracts and payment requests Operations Manage the day-to-day needs of the office, including maintaining office supplies, coordinating with IT support, and troubleshooting other issues as they arise Manage HR functions, including payroll and benefits Periodically review current vendors and recurring expenses, and evaluate alternatives Prepare materials for board, funder, staff, and stakeholder meetings Assist executive director in planning, scheduling, and executing meetings with the organization’s board and take minutes during board and committee meetings Regularly update the organization’s website with press clips, reports, and other publications. Maintain the organization’s contact databases Finance Manage all day-to-day finances, including bank accounts and credit card activity, invoices, and check processing Mange all vendors, including IT, web development, accounting, insurance, etc. Work closely with CUF’s accountants and auditors to oversee the annual audit Draft and maintain project budgets and assist in the preparation of the organization’s annual budget Perform regular bookkeeping tasks, including reconciling accounts each month Development Track and manage all grants and donations, including grant deadlines and submissions Work with the executive director and research staff to prepare and submit grant applications Draft and submit grant reports with the assistance of research staff Assist in identifying philanthropic and corporate funding opportunities Draft emails for correspondence with donors, funders and other stakeholders Qualities & Qualifications Successful candidates will have the following qualities and qualifications: 3+ years of experience planning and coordinating high-profile events Direct experience managing operations, finances, and HR functions Exceptional organizational skills with strong attention to detail Excellent writing and oral communications skills Proven ability to multitask while balancing multiple short- and long-term projects Ability to make independent decisions regarding planning, organizing, and scheduling work Fluency in Microsoft Office programs, including Word, Excel, and PowerPoint Willingness to work extended hours during event days A working knowledge of basic accounting and bookkeeping A team player and an interest in performing a critical support role in a fast-paced environment A desire to learn new skills, programs, and tools This is a full-time position. Salary is commensurate with qualifications and experience. Only applicants meeting minimum qualifications for the position will be considered. How to Apply Send resume, cover letter, and at least one writing sample to firstname.lastname@example.org . No phone calls please. An independent, nonpartisan policy organization, the Center is an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, color, national origin, gender, sexual orientation, age, religion, disability, marital status, veteran status, or other factors protected by law.