McMaster University Hamilton, ON, Canada
Feb 20, 2019Full time
Job Title Program and Events Coordinator Job ID 24687 Location Central Campus Regular/Temporary Regular Full/Part Time Full-Time Job Type Continuing Open Date 02/19/2019 Close Date 02/24/2019 Employee Group Unifor Unit 1, Staff Department MacPherson Institute Salary Grade/Band Grade 6 Salary Range $22.21 - $31.30 (hourly) Hours per Week 35 Job Description Paul R. MacPherson Institute for Leadership, Innovation and Excellence in Teaching is a central service unit which supports McMaster University instructors, students, and staff in improving and enriching teaching and learning. Four pillars for the MacPherson Institute are: To develop a strong program of professional learning for individual teachers that will inspire broad engagement across disciplines and the academic career span; To support curriculum development and revision that foster deep student engagement in learning; To build capacity for research into teaching and learning in the disciplines that has a direct impact on the learning experiences of McMaster students; and To enable the use of contemporary technology tools to enhance learning. General Description Responsible for supporting, planning, and maintaining the efficient operation of a program division and its related programs, and coordinating all aspects of the program including events, curriculum administration, implementation, promotion, resource and financial management. Implements and maintains the efficient administrative operations at a designated site under the direction of senior staff. Representative Duties and Responsibilities Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation. Communicate and work collaboratively with various internal and external organizations and departments. Attend events to monitor arrangements and ensure the smooth functioning of all activities. Distribute evaluation surveys to event attendees and volunteers and collect feedback for assessing and improving future events and activities. Prepare a briefing report after each event which includes reporting event revenues and expenses for discussion with various stakeholders. Plan and coordinate a variety of program activities and events by booking and setting up venues, arranging catering and other contracted services, preparing schedules and agendas, and working with department staff on promoting events. Develop the program budget for review and approval. Implement and maintain the program budget and expense reports. Prepare estimates of time and resources required for various events. Facilitate meetings with various individuals including, but not limited to, program stakeholders and groups. Write a variety of documents including, but not limited to, reports, correspondence and minutes. Provide faculty and staff information regarding program policies and information about program requirements. Provide work procedure advice and guidance to staff. Review current academic calendar, and recommend and prepare curriculum revisions and programming schedules. Update and maintain a variety of records and databases. Gather and compile information required for a variety of documents and reports. Organize, coordinate, and assist with educational programs and events such as retreats, education days and other capacity building programs. Support the delivery and review of academic and scholarly programs and resources. Supervision Ensure adherence to quality standards and procedures for short-term staff and volunteers. Provide orientation and show procedures to others. Qualifications 2 years Community College Diploma in Office Administration or a related field Requires 2 years of relevant experience. How To Apply To apply for this job, please submit your application online. Employment Equity Statement McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and, within the lands protected by the “Dish with One Spoon” wampum agreement. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity. The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. The University seeks qualified candidates who share our commitment to equity, diversity and inclusion. While all qualified candidates are invited to apply, we particularly welcome applications from women, persons with disabilities, First Nations, Métis and Inuit peoples, members of visible minorities, and LGBTQ+ persons. Job applicants requiring accommodation to participate in the hiring process should contact the Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247) or the Faculty of Health Sciences Human Resources office at ext. 22207 to communicate accommodation needs.