4 event jobs found

The American Association of University Women (AAUW) is the nation’s leading voice promoting equity and education for women and girls. Since our founding in 1881, AAUW members have examined and taken positions on the fundamental issues of the day — educational, social, economic, and political. One of the world’s largest sources of funding for graduate women, AAUW annually provides nearly $4 million in funding for fellowships and grants to outstanding women and nonprofit organizations. AAUW has a long and distinguished history of advancing educational and professional opportunities for women in the United States and around the globe. Summary Description : The Programs and Events Associate provides administrative support for AAUW’s Fellowships & Programs Department. In this role, the Associate assists in the planning and execution of events and supports the daily administrative and operational duties of the department. Areas of responsibility: events including the National Conference for College Women Student Leaders (NCCWSL) and Empower; AAUW’s fellowships and grants; and salary negotiation programs: StartSmart, WorkSmart, and WorkSmart Online. The Program & Events Associate reports to the Events Manager. Essential Duties : Event Planning: • Research and event venues • Secure vendors including catering services, A/V, and rentals • Monitor and develop event budgets • Conduct speaker research and field invitations • Assist in relationship building with local promotional partners • Manage event registration platform and data entry; monitor RSVPs, conduct pre- and postevent attendee communication • Develop event run of shows • Assist in marketing and outreach plans • Monitor and manage event email inboxes • Coordinate travel/lodging for speakers and conference VIPs • Provide staff/logistical support • Serve as onsite point of contact Program Operations: • Salesforce administration including creation and monitoring of events, contracts, facilitators and attendees within the platform • Submitting and tracking invoices • Publishing and managing Eventbrite pages • Publishing workshops on public calendars • Processing survey results requests and communicating with partners • Monitor and manage salary and programs email inbox • Maintain contacts with appropriate staff to share information related to programs • Participate in staff meetings or workgroups as assigned • Research issues related to specialized inquiries and projects Provide other related/comparable duties as required and assigned Minimum Qualifications : • Bachelor’s degree required • One to three years’ related work experience performing in a similar capacity • Experience coordinating events requiring a high level of detail and organization preferred • Proficiency using Microsoft Office applications; knowledge of Salesforce and Eventbrite preferred • Excellent ability to multitask and prioritize simultaneous projects • Demonstrated strong oral and written communication skills • Excellent customer service skills and interpersonal communications skills • Experience working effectively independently and as part of a team • Professional demeanor and conduct; knowledge of standard business practices • Team player with a willing and open attitude toward all tasks Compensation and Location : The salary range for this position is $40,000 to $43,000 and it is offered along with a competitive benefits package. The position is based in Washington, DC. Apply : Submit a résumé with cover letter detailing your interest and qualifications by email, indicating position title ( Programs & Events Associate ) to aauwjobs@aauw.org .

POSITION DESCRIPTION (2019) Title: Private Events Manager Supervisor : Director of Education & Visitor Services Classification : Non-Exempt, Full-Time, Non-Emergency Tudor Place Historic House and Garden, a 5.5 acre historic estate located in the Georgetown neighborhood of Washington, D.C. is seeking a Private Events Manager. This position is responsible for coordinating all private events including, weddings, corporate events, ‘Tea and Tour’ bookings, group tours, boxed lunches, and private photography sessions. The Private Events Manager is responsible for publicizing and promoting Tudor Place to potential clients, meeting planners, etc. and represents Tudor Place at relevant professional occasions. WORK SCHEDULE Wednesday through Sunday (35 hours weekly) RESPONSIBILITIES Private Events Respond to prospective client email and phone inquiries Negotiate and manage all rental event contracts, according to institutional policies Organize tour groups, including registrations and confirmations Schedule and staff site visits for prospective and contracted clients as needed during business hours, evenings, and weekends Coordinate contracted rental event logistics. Schedule vendor access to the site and collect required paperwork for files Serve as on site staff for all rentals and organize additional staffing as necessary Coordinate special access group tours including but not limited to “Tea and Tour” programs and special programs Review, create, and implement marketing and outreach initiatives for rental offerings and public programs; including creation of regular social media postings on Tudor Place official channels as a part of Social Media team. Maintain professional relationships with event vendors and contacts Ensure all events are in compliance with the Board of Zoning Agreement Visitor Services Assist the Visitor Services Assistants with the operation of the museum Visitor Center Assist the Director of Education & Visitor Services and the Visitor Services Assistants with programmatic marketing as needed Represent Education and Visitor Services as a member of the Tudor Place social media team Assist with maintenance of an inviting and organized Visitor Center and Museum Shop; assist with restocking and ordering supplies; Manage daily tour and event schedule Lead tours of historic house and garden as needed Other duties as assigned EXPERIENCE & EDUCATIONAL REQUIREMENTS   Bachelor’s degree (Master’s degree a plus)  Computer literacy with ability to learn necessary office technologies including Altru, a Blackbaud constituent management system used for museum operations Ability to manage needs and desires of various stakeholders during the planning and supervision of events Ability to make thoughtful decisions quickly under pressure Demonstrated ability to work as part of a team and Strong attention to detail and ability to multi-task Proficient in use of social media Experience working with the general public in a museum or other front line position Ability to work in a wide range of environmental conditions Proactive attitude, cordiality, and excellent customer service skills Desire to work in a historic setting; respect for the preservation of a historic building and its collections Experience working with volunteers a plus COMPENSATION & BENEFITS Salary range is $30,000-$33,000. Tudor Place prides itself in providing excellent benefits to eligible employees, including paid leave, paid holidays, free on-site parking, and a staff Museum Shop discount. TO APPLY Please email Helen Hubbard-Davis, Director of Finance & Administration, at careers@tudorplace.org with resume and cover letter. Please include “PRIVATE EVENTS MANAGER” in the subject line. No phone calls please. Tudor Place is an Equal Opportunity Employer

Events and Projects Manager Main Campus Full time JR07021 Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.   Requirements The Events and Projects Manager (EPM) plans, executes, and performs follow-up on all Center events, which include formal conferences, symposia, receptions, student events, and Center-internal events and meetings. This includes scheduling, reserving space, coordinating with on- and off-campus partners and vendors, and overseeing event budgets. S/he assists with Center social media accounts and email communications and overseeing the Center's conference rooms and event supply closets. Reporting to the Associate Director for Programs and Outreach and collaborating with Center faculty and staff, the Events and Projects Manager has additional responsibilities that include but are not limited to:   Event Planning and Management Manages event scheduling and logistics. Coordinates and manages vendors. Oversee event budgets and payments. Coordinates travel arrangements and accommodations. Ensures strategic planning with regard to events. Serves as the front line representative of the Center and host at its events. Coordinates and communicates with internal and external event partners.   Marketing and Communications Develops marketing materials, including event page, poster, program, flyers, and emails for all events. Coordinates with other on-campus units to promote events in weekly newsletters, on university website, and anywhere else needed. Coordinates event coverage, including filming, photography, and media coverage in coordination with Center communications staff. Crafts, coordinates, and manages post-event follow up, including event video circulation (full and clips). Assists with Center social media accounts and email communications. Manages internal and external stakeholder lists.   General Office Support and Special Projects Manages the Center's internal calendar (such as courses and holidays). Oversees the student research assistant. Manages the Center conference rooms and event supplies. Other tasks as assigned.   Qualifications Bachelor's degree Strong written and verbal communications skills with a demonstrated ability to manage multiple projects in a complex, multi-faceted environment Experience with event management and working with vendors and partners from a variety of international backgrounds Proven skills in time management with a high degree of organizational and administrative ability, as well as project management skills Ability to exercise discretion and maintain grace under pressure High attention to detail Collaborative work style and ability to receive feedback with a willingness to respond to an evolving set of priorities    Current Georgetown Employees: If you currently work at Georgetown University, please exit this website and login to GMS ( gms.georgetown.edu ) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.   Submission Guidelines: Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.   Need Assistance: If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click  here  for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or  ideaa@georgetown.edu .   Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website .   EEO Statement: Georgetown University is an  Equal Opportunity/Affirmative Action Employer  fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic  protected by law .   Benefits: Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at  https://benefits.georgetown.edu  or view the  online interactive benefits guide  for more information.w

Meeting Planner, Annual Meeting Washington Full time 10004255   Who we are : The Association of American Medical Colleges is a not-for-profit association dedicated to transforming health care by supporting the entire spectrum of medical education, medical research, and patient care conducted by our member institutions. We are dedicated to the communities we serve and steadfast in our goal to improve the health of all. The AAMC strives to make a positive impact not only in your career, but in your life. We offer a comprehensive benefits package which features: • Significant employer 403(b) contribution • Public transportation subsidy • Generous paid time off program • Tuition reimbursement • Wellness program that includes: discounted gym membership, onsite yoga and sponsored sports teams    Why us, why now? In this role, you will play a key role in the logistical coordination and execution of Learn Serve Lead: The AAMC Annual Meeting. As a Meeting Planner supporting our annual meeting, you will work collaboratively with committees, speakers, staff, vendors and others throughout the year to ensure a successful meeting. Learn Serve Lead is the only conference dedicated entirely to academic medicine’s challenges and opportunities, bringing together diverse communities within medical education, patient care and research. This is the signature learning and networking event for all who care about the future of academic medicine to learn from one another, find common ground and build organizational capacity.   How will you make an impact?   Event Site and Vendor Management Partners with convention center and hotel(s) to assist with the oversight and coordination of all facility functions and needs to include meeting room setup, audiovisual setup, and food and beverage selection and setup. Assist with the selection of high-quality and cost-effective vendors, negotiate contracts, coordinate logistics and provide onsite support for all vendors and partners to include tours, destination management companies, audio visual providers and other third-party vendors as necessary. Onsite support to include coordination and communication with all hotel staff Support the Manager, Annual Meeting, in managing logistics for Learn Serve Lead. Write communications pieces to keep projects on track and monitor progress and completion. Coordinate and lead logistics coordinators meetings (up-to 100 internal staff contacts).   Speaker Management Serve as primary contact with all confirmed speakers and session facilitators for each meeting assigned (up-to 700 speakers per meeting). Develop and produce reports to monitor speaker compliance with deliverables. Draft speaker contracts and work with AAMC Legal and Procurement to review language and execute agreements/contracts. Serve as an ambassador for AAMC and provide exceptional customer service to all speakers.   Program Development: Work closely with the Senior Director, Learning Delivery to manage the Call for Session Proposals, Call for Posters and the Call for Facilitators (Table Topic Discussions). Coordinate session scheduling, based on room logistics and content distribution across the meeting. Determine potential scheduling and content conflicts and work to alleviate these issues.   Creative Services and Marketing Communications Management: Manage and implement the meeting’s marketing and print efforts (electronic, social media, print, marketing and web) in conjunction with the AAMC’s communication and marketing department.   Continuing Medical Education (CME) Management : Coordinate with Senior Director, Learning Delivery and CME provider to ensure the meeting is CME accredited and ensuring that the meeting remain within the accreditation guidelines.   Finances : Monitor expenditures for Learn Serve Lead with budgeted expenses up to $5M. Review master accounts and bill AAMC events directly to individual cost centers.   Post Event Reporting : Prepares thorough history reports for Learn Serve Lead documenting budgeted vs. actual revenue and expenses, contracted vs. pickup up room block figures, audio visual and Wi-Fi usage and explanations for any overages.   Full logistical responsibility and travel for up to two meeting annually ranging in size from 20-800.   What will you bring to the role? Bachelor’s degree required, plus 3-5 years meeting management experience. Association or Hotel/Convention Center experience preferred. Excellent attention to detail and strong organizational, communication and meeting management skills. Experience using Cvent is preferred. Strong writing skills Excellent Microsoft Excel skills required Public speaking experience preferred.   If a bachelor’s degree is required, related work experience may be substituted in some positions.  One year of college course work at an accredited institution is equivalent to one year of related work experience.   The Association of American Medical Colleges (AAMC) is an Equal Opportunity/Affirmative​​ Action Employer.  The AAMC is committed to the policy of an equal employment opportunity in recruitment, hiring, career advancement, and all other personnel practices. The AAMC will not discriminate on the basis of race, color, sex, national origin, religion, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability, past or current military service, or any other legally protected characteristic.    Please attach a resume as part of the application process. It is important that files DO NOT include periods ( . ) within the file name.   BROWSER REQUIREMENTS: Applications must be submitted using Chrome, Mozilla Firefox, Safari, or Internet Explorer v.10 or higher.