5 event jobs found

Events Coordinator Department: Events Location: Washington, DC   START YOUR APPLICATION   Friends of the National Zoo, a nonprofit member organization dedicated to supporting the education, research, animal care, visitor experience, and sustainability mission of the Smithsonian’s National Zoological Park and Smithsonian’s Conservation Biology Institute is seeking an Events Planner to support staff with the execution of all Zoo Events. Responsibilities include but are not limited to : Work with Event Planners to coordinate all project delivery elements within time limits Liaise with clients to identify their needs and to ensure customer satisfaction Conduct market research and gather information pertinent to Zoo events Provide feedback and periodic reports to stakeholders Propose ideas to improve provided services and event quality Organize facilities requests and manage all event details such as décor, catering, entertainment, transportation, equipment, promotional material, etc. Ensure compliance with insurance, legal, and Smithsonian guidelines Specify staff requirements and coordinate their activities Cooperate with marketing and PR to promote and publicize events Proactively handle any arising issues and troubleshoot problems on the day of the event Conduct pre- and post- event evaluations and report outcomes Research market, identify event opportunities, and generate interest Support Events Department staff with a variety of administrative functions Manage and update calendar of events Perform other duties as assigned   Qualifications : College experiences or degree preferred Must have two years of proven experience with coordinating events; planner experience a plus Must be customer service orientation and able to appropriately interact with staff, vendors, event guests, and general public Portfolio of previous managed events preferred Valid driver's license and clean motor vehicle record required Excellent communication (written and oral) skills required Strong Microsoft Office skills required Must be a creative problem solver Must work well independently as well as in teams. Must have strong time management and organizational skills Sales skills and ability to build productive relationships preferred As an equal opportunity employer, FONZ values workplace diversity.   START YOUR APPLICATION

Event Planning Manager Park Hyatt Washington DC - Washington Catering/Event Planning Department Head/Manager Full-time Yearly US Dollar (USD) pay basis Req ID: WAS006074 US-DC-Washington Summary At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.     The Event Planning Manager's primary focus is servicing Sale bookings. This position acts as the liaison between Meeting Planners and the hotel staff. Responsibilities include: administering the Sales agreement, detailing all Food, Beverage and A/V needs, managing room blocks and pick up, billing instructions and final review. Event Planning Managers also are the on-site contacts and are responsible for the smooth execution of all events.   Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards.  Whether it’s career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.   This is not your typical career opportunity.  This is the Hyatt Touch. Qualifications A true desire to satisfy the needs of others in a fast paced environment. Refined verbal and written communication skills A minimum of 1-3 years of hotel event sales/event planning or comparable experience preferred Must be proficient in general computer knowledge Candidates should be extremely detail oriented, organized and be able to handle a fast paced environment Prefer two years hotel experience or completed Event Management trainee program Preferd candidate has completed PSS or equivalent training

Development and Events Coordinator Department: Development Position Title: Development and Events Coordinator Reports to: Individual Giving Officer Classification: Full – Time, Exempt Location: Washington, DC Position Summary The Development and Events Coordinator is an organized and highly motivated individual with an eagerness to support the The Washington Ballet in raising the funds required to further the organization’s mission and growth strategy. The Development and Events Coordinator supports the members of the development team through stewardship of individual and institutional donors, administrative support of major fundraising events, and responsibility for member and other ancillary events for the organization. Additionally, the Development and Events Coordinator provides administrative support for the Board of Directors, Women’s Committee, Jeté Society, and En Pointe volunteer group.   Key Duties & Responsibilities Plan and execute donor and donor prospect events and engagement opportunities, including Beer, Ballet & Bubbly, Studio Sessions, and theater donor lounges.   Schedule and organize logistics for Board of Directors and other volunteer group meetings, prepare meeting materials, and take minutes, as necessary. Assist with drafting and compiling information for the Board of Directors handbook and other collateral. Recruit and manage volunteers for the organization. Provide administrative support for major fundraising events, including processing invoices for vendors and sponsors and ensuring adherence to event timelines. Lead coordination of large donor mailings, ensuring timely and accurate delivery. Conduct research to support development team members, including donor prospect and grant research. Ensure the development team is equipped with essential tools by monitoring key application subscriptions and professional services, and maintaining inventory of letterhead, envelopes and other stationary. Support the development team members on grant and funder reporting and benefits tracking. Draft gift agreements and proposals to support the development team, as necessary. Manage all development team facilities and meeting requests, sending invitations and monitoring responses, and managing overall meeting logistics. Enter gift and constituent information into the donor database system, as needed. Qualifications: Bachelor’s degree required Salesforce Admin experience preferred Excellent writing and oral communication skills Detail oriented; strong ability to prioritize tasks Strong analytical and problem solving skills Some events experience preferred Physical Demands: Cyclical working hours – seasonal hours and schedule. Occasional evening and weekend hours as required or assigned. Occasional periods of prolonged standing/sitting Ability to travel as needed for work or assignments. Ability to lift 30 pounds.

Special Events Manager Individual reports to the Atlas Performing Arts Center’s Director of Programming   Job Summary : Develop a proactive, sales focused events department environment, and implement creative ways to utilize the Atlas Performing Arts Center (Atlas) over and above its purpose as a performing arts center. Focus is on special event rentals (external) along with Atlas driven (internal) events to maximize income and patron participation.   Supervisory : Part-time production over hire crew(s) as necessary   Essential Duties : Oversee and manage the rental and logistical use of all Atlas venues and spaces for special event usage and Atlas driven or artist-driven community engagement activities and initiatives. Oversee, schedule and conduct all showings of the space for potential clients. Oversee and ensure all special events and community engagement activities and initiatives are scheduled and recorded in Atlas event management database for proper scheduling and coordination with all other scheduled performances, rehearsals and space usages. Solicit, negotiate and execute all contracts for special event usage and community engagement activities and initiatives overseeing all client relations and customer services. Oversee and manage, as necessary, all vendor relations including but not limited to catering, transportation, valet parking, food and beverage control and licensing. Be day of event contact to manage and oversee all logistics and client relations Work in conjunction with marketing department on all promotion and messaging for special event usage and rental including but not limited to web, social media and advertising along with the creation and development of marketing collateral. Coordinate the management and success of all special events, and assist with community engagement activities and initiatives across all Atlas departments. Manage and ensure that all special events certifications and licenses are in place and up to date including, but not limited to, ABRA, ServSafe, and Etips. Oversee and manage all clerical duties and reporting requirements as necessary.   Qualifications : Candidate must be an outgoing, self-starting, creative individual comfortable networking and communicating with artists along with individuals and groups from government, businesses, and civic and cultural organizations.  Candidate must have excellent communication skills, oral and written, along with a strong ability to multi-task and ability to work a flexible schedule (day time, evenings, weekends) as business needs dictate. A minimum of 2 years experience in corporate and/or special events management.   Demonstrated experience in staff management, excellent customer relations skills and strong financial management skills and logistical coordination. Knowledge of local vendors is a plus. Experience in Google Calendar/Docs, Excel/Spreadsheets and Adobe Creative suite preferred.   Work Environment: Ability to work in a fast-paced, dynamic environment. Ability to manage workload efficiently to meet fixed deadlines.   Benefits and Compensation: Salary plus commission on booked external events. Health, dental, and Aflac insurance, retirement, paid vacation, holiday, personal days, and sick leave, and pre-tax transit benefit.   APAC is an equal opportunity employer.  We welcome applications from all qualified candidates.  Interested candidates should submit a cover letter, resume, 3 references, and salary requirements to: humanresources@atlasarts.org  

Conference Coordinator The American Association of Colleges of Nursing (AACN) seeks a Conference Coordinator to provide high level support to the conference department for association conferences and activities. Responsibilities include conference registration and customer service; managing the online abstract application and selection process; assist with speaker invitation letters and related activities; and conference evaluations.  The individual will also assist with the preparation, scheduling, and staffing of Program Subcommittee conference calls and in-person meetings; and support other conference logistics as needed. Qualified candidates should have a Bachelor’s degree with at least two years previous administrative experience and a minimum of one year experience in meeting planning, preferably in a nonprofit.  Must be highly organized, detail oriented, provides exceptional customer service, and have excellent ability to communicate effectively in verbal and written forms of communication. Please send cover letter, salary requirements, and resume to:  American Association of Colleges of Nursing Attn: HR Specialist 655 K Street NW, Suite 750 Washington, DC, 20001  jobs@aacnnursing.org