Events Coordinator
Department:
Events
Location:
Washington, DC
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Friends of the National Zoo, a nonprofit member organization dedicated to supporting the education, research, animal care, visitor experience, and sustainability mission of the Smithsonian’s National Zoological Park and Smithsonian’s Conservation Biology Institute is seeking an Events Planner to support staff with the execution of all Zoo Events.
Responsibilities include but are not limited to :
Work with Event Planners to coordinate all project delivery elements within time limits
Liaise with clients to identify their needs and to ensure customer satisfaction
Conduct market research and gather information pertinent to Zoo events
Provide feedback and periodic reports to stakeholders
Propose ideas to improve provided services and event quality
Organize facilities requests and manage all event details such as décor, catering, entertainment, transportation, equipment, promotional material, etc.
Ensure compliance with insurance, legal, and Smithsonian guidelines
Specify staff requirements and coordinate their activities
Cooperate with marketing and PR to promote and publicize events
Proactively handle any arising issues and troubleshoot problems on the day of the event
Conduct pre- and post- event evaluations and report outcomes
Research market, identify event opportunities, and generate interest
Support Events Department staff with a variety of administrative functions
Manage and update calendar of events
Perform other duties as assigned
Qualifications :
College experiences or degree preferred
Must have two years of proven experience with coordinating events; planner experience a plus
Must be customer service orientation and able to appropriately interact with staff, vendors, event guests, and general public
Portfolio of previous managed events preferred
Valid driver's license and clean motor vehicle record required
Excellent communication (written and oral) skills required
Strong Microsoft Office skills required
Must be a creative problem solver
Must work well independently as well as in teams.
Must have strong time management and organizational skills
Sales skills and ability to build productive relationships preferred
As an equal opportunity employer, FONZ values workplace diversity.
START YOUR APPLICATION
Feb 21, 2019
Full time
Events Coordinator
Department:
Events
Location:
Washington, DC
START YOUR APPLICATION
Friends of the National Zoo, a nonprofit member organization dedicated to supporting the education, research, animal care, visitor experience, and sustainability mission of the Smithsonian’s National Zoological Park and Smithsonian’s Conservation Biology Institute is seeking an Events Planner to support staff with the execution of all Zoo Events.
Responsibilities include but are not limited to :
Work with Event Planners to coordinate all project delivery elements within time limits
Liaise with clients to identify their needs and to ensure customer satisfaction
Conduct market research and gather information pertinent to Zoo events
Provide feedback and periodic reports to stakeholders
Propose ideas to improve provided services and event quality
Organize facilities requests and manage all event details such as décor, catering, entertainment, transportation, equipment, promotional material, etc.
Ensure compliance with insurance, legal, and Smithsonian guidelines
Specify staff requirements and coordinate their activities
Cooperate with marketing and PR to promote and publicize events
Proactively handle any arising issues and troubleshoot problems on the day of the event
Conduct pre- and post- event evaluations and report outcomes
Research market, identify event opportunities, and generate interest
Support Events Department staff with a variety of administrative functions
Manage and update calendar of events
Perform other duties as assigned
Qualifications :
College experiences or degree preferred
Must have two years of proven experience with coordinating events; planner experience a plus
Must be customer service orientation and able to appropriately interact with staff, vendors, event guests, and general public
Portfolio of previous managed events preferred
Valid driver's license and clean motor vehicle record required
Excellent communication (written and oral) skills required
Strong Microsoft Office skills required
Must be a creative problem solver
Must work well independently as well as in teams.
Must have strong time management and organizational skills
Sales skills and ability to build productive relationships preferred
As an equal opportunity employer, FONZ values workplace diversity.
START YOUR APPLICATION
Event Planning Manager
Park Hyatt Washington
DC - Washington
Catering/Event Planning
Department Head/Manager
Full-time
Yearly US Dollar (USD) pay basis
Req ID: WAS006074
US-DC-Washington
Summary
At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.
The Event Planning Manager's primary focus is servicing Sale bookings. This position acts as the liaison between Meeting Planners and the hotel staff. Responsibilities include: administering the Sales agreement, detailing all Food, Beverage and A/V needs, managing room blocks and pick up, billing instructions and final review. Event Planning Managers also are the on-site contacts and are responsible for the smooth execution of all events.
Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it’s career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.
This is not your typical career opportunity. This is the Hyatt Touch.
Qualifications
A true desire to satisfy the needs of others in a fast paced environment. Refined verbal and written communication skills
A minimum of 1-3 years of hotel event sales/event planning or comparable experience preferred
Must be proficient in general computer knowledge
Candidates should be extremely detail oriented, organized and be able to handle a fast paced environment
Prefer two years hotel experience or completed Event Management trainee program
Preferd candidate has completed PSS or equivalent training
Feb 21, 2019
Full time
Event Planning Manager
Park Hyatt Washington
DC - Washington
Catering/Event Planning
Department Head/Manager
Full-time
Yearly US Dollar (USD) pay basis
Req ID: WAS006074
US-DC-Washington
Summary
At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.
The Event Planning Manager's primary focus is servicing Sale bookings. This position acts as the liaison between Meeting Planners and the hotel staff. Responsibilities include: administering the Sales agreement, detailing all Food, Beverage and A/V needs, managing room blocks and pick up, billing instructions and final review. Event Planning Managers also are the on-site contacts and are responsible for the smooth execution of all events.
Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it’s career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.
This is not your typical career opportunity. This is the Hyatt Touch.
Qualifications
A true desire to satisfy the needs of others in a fast paced environment. Refined verbal and written communication skills
A minimum of 1-3 years of hotel event sales/event planning or comparable experience preferred
Must be proficient in general computer knowledge
Candidates should be extremely detail oriented, organized and be able to handle a fast paced environment
Prefer two years hotel experience or completed Event Management trainee program
Preferd candidate has completed PSS or equivalent training
Development and Events Coordinator
Department: Development Position Title: Development and Events Coordinator Reports to: Individual Giving Officer Classification: Full – Time, Exempt Location: Washington, DC
Position Summary The Development and Events Coordinator is an organized and highly motivated individual with an eagerness to support the The Washington Ballet in raising the funds required to further the organization’s mission and growth strategy. The Development and Events Coordinator supports the members of the development team through stewardship of individual and institutional donors, administrative support of major fundraising events, and responsibility for member and other ancillary events for the organization.
Additionally, the Development and Events Coordinator provides administrative support for the Board of Directors, Women’s Committee, Jeté Society, and En Pointe volunteer group.
Key Duties & Responsibilities
Plan and execute donor and donor prospect events and engagement opportunities, including Beer, Ballet & Bubbly, Studio Sessions, and theater donor lounges.
Schedule and organize logistics for Board of Directors and other volunteer group meetings, prepare meeting materials, and take minutes, as necessary.
Assist with drafting and compiling information for the Board of Directors handbook and other collateral.
Recruit and manage volunteers for the organization.
Provide administrative support for major fundraising events, including processing invoices for vendors and sponsors and ensuring adherence to event timelines.
Lead coordination of large donor mailings, ensuring timely and accurate delivery.
Conduct research to support development team members, including donor prospect and grant research.
Ensure the development team is equipped with essential tools by monitoring key application subscriptions and professional services, and maintaining inventory of letterhead, envelopes and other stationary.
Support the development team members on grant and funder reporting and benefits tracking.
Draft gift agreements and proposals to support the development team, as necessary.
Manage all development team facilities and meeting requests, sending invitations and monitoring responses, and managing overall meeting logistics.
Enter gift and constituent information into the donor database system, as needed.
Qualifications:
Bachelor’s degree required
Salesforce Admin experience preferred
Excellent writing and oral communication skills
Detail oriented; strong ability to prioritize tasks
Strong analytical and problem solving skills
Some events experience preferred
Physical Demands:
Cyclical working hours – seasonal hours and schedule.
Occasional evening and weekend hours as required or assigned.
Occasional periods of prolonged standing/sitting
Ability to travel as needed for work or assignments.
Ability to lift 30 pounds.
Feb 15, 2019
Full time
Development and Events Coordinator
Department: Development Position Title: Development and Events Coordinator Reports to: Individual Giving Officer Classification: Full – Time, Exempt Location: Washington, DC
Position Summary The Development and Events Coordinator is an organized and highly motivated individual with an eagerness to support the The Washington Ballet in raising the funds required to further the organization’s mission and growth strategy. The Development and Events Coordinator supports the members of the development team through stewardship of individual and institutional donors, administrative support of major fundraising events, and responsibility for member and other ancillary events for the organization.
Additionally, the Development and Events Coordinator provides administrative support for the Board of Directors, Women’s Committee, Jeté Society, and En Pointe volunteer group.
Key Duties & Responsibilities
Plan and execute donor and donor prospect events and engagement opportunities, including Beer, Ballet & Bubbly, Studio Sessions, and theater donor lounges.
Schedule and organize logistics for Board of Directors and other volunteer group meetings, prepare meeting materials, and take minutes, as necessary.
Assist with drafting and compiling information for the Board of Directors handbook and other collateral.
Recruit and manage volunteers for the organization.
Provide administrative support for major fundraising events, including processing invoices for vendors and sponsors and ensuring adherence to event timelines.
Lead coordination of large donor mailings, ensuring timely and accurate delivery.
Conduct research to support development team members, including donor prospect and grant research.
Ensure the development team is equipped with essential tools by monitoring key application subscriptions and professional services, and maintaining inventory of letterhead, envelopes and other stationary.
Support the development team members on grant and funder reporting and benefits tracking.
Draft gift agreements and proposals to support the development team, as necessary.
Manage all development team facilities and meeting requests, sending invitations and monitoring responses, and managing overall meeting logistics.
Enter gift and constituent information into the donor database system, as needed.
Qualifications:
Bachelor’s degree required
Salesforce Admin experience preferred
Excellent writing and oral communication skills
Detail oriented; strong ability to prioritize tasks
Strong analytical and problem solving skills
Some events experience preferred
Physical Demands:
Cyclical working hours – seasonal hours and schedule.
Occasional evening and weekend hours as required or assigned.
Occasional periods of prolonged standing/sitting
Ability to travel as needed for work or assignments.
Ability to lift 30 pounds.
Special Events Manager
Individual reports to the Atlas Performing Arts Center’s Director of Programming
Job Summary :
Develop a proactive, sales focused events department environment, and implement creative ways to utilize the Atlas Performing Arts Center (Atlas) over and above its purpose as a performing arts center. Focus is on special event rentals (external) along with Atlas driven (internal) events to maximize income and patron participation.
Supervisory :
Part-time production over hire crew(s) as necessary
Essential Duties :
Oversee and manage the rental and logistical use of all Atlas venues and spaces for special event usage and Atlas driven or artist-driven community engagement activities and initiatives.
Oversee, schedule and conduct all showings of the space for potential clients.
Oversee and ensure all special events and community engagement activities and initiatives are scheduled and recorded in Atlas event management database for proper scheduling and coordination with all other scheduled performances, rehearsals and space usages.
Solicit, negotiate and execute all contracts for special event usage and community engagement activities and initiatives overseeing all client relations and customer services.
Oversee and manage, as necessary, all vendor relations including but not limited to catering, transportation, valet parking, food and beverage control and licensing.
Be day of event contact to manage and oversee all logistics and client relations
Work in conjunction with marketing department on all promotion and messaging for special event usage and rental including but not limited to web, social media and advertising along with the creation and development of marketing collateral.
Coordinate the management and success of all special events, and assist with community engagement activities and initiatives across all Atlas departments.
Manage and ensure that all special events certifications and licenses are in place and up to date including, but not limited to, ABRA, ServSafe, and Etips.
Oversee and manage all clerical duties and reporting requirements as necessary.
Qualifications :
Candidate must be an outgoing, self-starting, creative individual comfortable networking and communicating with artists along with individuals and groups from government, businesses, and civic and cultural organizations. Candidate must have excellent communication skills, oral and written, along with a strong ability to multi-task and ability to work a flexible schedule (day time, evenings, weekends) as business needs dictate. A minimum of 2 years experience in corporate and/or special events management. Demonstrated experience in staff management, excellent customer relations skills and strong financial management skills and logistical coordination. Knowledge of local vendors is a plus. Experience in Google Calendar/Docs, Excel/Spreadsheets and Adobe Creative suite preferred.
Work Environment:
Ability to work in a fast-paced, dynamic environment. Ability to manage workload efficiently to meet fixed deadlines.
Benefits and Compensation:
Salary plus commission on booked external events.
Health, dental, and Aflac insurance, retirement, paid vacation, holiday, personal days, and sick leave, and pre-tax transit benefit.
APAC is an equal opportunity employer. We welcome applications from all qualified candidates. Interested candidates should submit a cover letter, resume, 3 references, and salary requirements to: humanresources@atlasarts.org
Feb 12, 2019
Full time
Special Events Manager
Individual reports to the Atlas Performing Arts Center’s Director of Programming
Job Summary :
Develop a proactive, sales focused events department environment, and implement creative ways to utilize the Atlas Performing Arts Center (Atlas) over and above its purpose as a performing arts center. Focus is on special event rentals (external) along with Atlas driven (internal) events to maximize income and patron participation.
Supervisory :
Part-time production over hire crew(s) as necessary
Essential Duties :
Oversee and manage the rental and logistical use of all Atlas venues and spaces for special event usage and Atlas driven or artist-driven community engagement activities and initiatives.
Oversee, schedule and conduct all showings of the space for potential clients.
Oversee and ensure all special events and community engagement activities and initiatives are scheduled and recorded in Atlas event management database for proper scheduling and coordination with all other scheduled performances, rehearsals and space usages.
Solicit, negotiate and execute all contracts for special event usage and community engagement activities and initiatives overseeing all client relations and customer services.
Oversee and manage, as necessary, all vendor relations including but not limited to catering, transportation, valet parking, food and beverage control and licensing.
Be day of event contact to manage and oversee all logistics and client relations
Work in conjunction with marketing department on all promotion and messaging for special event usage and rental including but not limited to web, social media and advertising along with the creation and development of marketing collateral.
Coordinate the management and success of all special events, and assist with community engagement activities and initiatives across all Atlas departments.
Manage and ensure that all special events certifications and licenses are in place and up to date including, but not limited to, ABRA, ServSafe, and Etips.
Oversee and manage all clerical duties and reporting requirements as necessary.
Qualifications :
Candidate must be an outgoing, self-starting, creative individual comfortable networking and communicating with artists along with individuals and groups from government, businesses, and civic and cultural organizations. Candidate must have excellent communication skills, oral and written, along with a strong ability to multi-task and ability to work a flexible schedule (day time, evenings, weekends) as business needs dictate. A minimum of 2 years experience in corporate and/or special events management. Demonstrated experience in staff management, excellent customer relations skills and strong financial management skills and logistical coordination. Knowledge of local vendors is a plus. Experience in Google Calendar/Docs, Excel/Spreadsheets and Adobe Creative suite preferred.
Work Environment:
Ability to work in a fast-paced, dynamic environment. Ability to manage workload efficiently to meet fixed deadlines.
Benefits and Compensation:
Salary plus commission on booked external events.
Health, dental, and Aflac insurance, retirement, paid vacation, holiday, personal days, and sick leave, and pre-tax transit benefit.
APAC is an equal opportunity employer. We welcome applications from all qualified candidates. Interested candidates should submit a cover letter, resume, 3 references, and salary requirements to: humanresources@atlasarts.org
American Association of Colleges of Nursing
Washington, DC, USA
Conference Coordinator
The American Association of Colleges of Nursing (AACN) seeks a Conference Coordinator to provide high level support to the conference department for association conferences and activities.
Responsibilities include conference registration and customer service; managing the online abstract application and selection process; assist with speaker invitation letters and related activities; and conference evaluations. The individual will also assist with the preparation, scheduling, and staffing of Program Subcommittee conference calls and in-person meetings; and support other conference logistics as needed.
Qualified candidates should have a Bachelor’s degree with at least two years previous administrative experience and a minimum of one year experience in meeting planning, preferably in a nonprofit. Must be highly organized, detail oriented, provides exceptional customer service, and have excellent ability to communicate effectively in verbal and written forms of communication.
Please send cover letter, salary requirements, and resume to:
American Association of Colleges of Nursing Attn: HR Specialist 655 K Street NW, Suite 750 Washington, DC, 20001 jobs@aacnnursing.org
Feb 07, 2019
Full time
Conference Coordinator
The American Association of Colleges of Nursing (AACN) seeks a Conference Coordinator to provide high level support to the conference department for association conferences and activities.
Responsibilities include conference registration and customer service; managing the online abstract application and selection process; assist with speaker invitation letters and related activities; and conference evaluations. The individual will also assist with the preparation, scheduling, and staffing of Program Subcommittee conference calls and in-person meetings; and support other conference logistics as needed.
Qualified candidates should have a Bachelor’s degree with at least two years previous administrative experience and a minimum of one year experience in meeting planning, preferably in a nonprofit. Must be highly organized, detail oriented, provides exceptional customer service, and have excellent ability to communicate effectively in verbal and written forms of communication.
Please send cover letter, salary requirements, and resume to:
American Association of Colleges of Nursing Attn: HR Specialist 655 K Street NW, Suite 750 Washington, DC, 20001 jobs@aacnnursing.org