Allison Leisner

  • Meetings & Events Coordinator
  • Washington, DC, United States
  • Apr 27, 2018
Full time Corporate Events Event Coordination Event Planning Meetings Special Events

Personal Summary

I am an experienced conference and events planning coordinator for a local non-profit organization in DC. I am a highly motivated, detail oriented person. I work well with others, and have the ability to complete tasks with little guidance. As a result of my experience, I know what it takes to support the highest level of management in an organization.

Work Experience

Meetings & Events Coordinator
Apr 2014 - Apr 2018 Design-Build Institute of America

Works closely with the Director of Meetings organizing and managing three annual off-site conferences as well as specialty events throughout the year.  Responsible for:

  • Conducting site visits to potential conference locations
  • Participating in all aspects of pre-, onsite-, and post logistical planning
  • Coordinating all aspects of speaker management, including call for presentations and selection of speakers
  • Collaborating in the creation of the conference programs and marketing the conferences with the Communications team
  • Ensuring all audio-visual and speaker presentation needs are met
  • Managing the Concurrent Education team on-site (including student volunteers)
  • Creating content library for use by attendees to gain credits for professional certification
  • Managing the owner scholarship program for government employees
  • Managing all aspects of special events for opening parties and awards ceremony
  • Preparing materials for all internal meetings and conferences with the Board of Directors
  • Negotiating hotel contracts and catering for special in-house board meetings
  • Coordinating travel logistics and registration for VIP/Board of Directors
  • Coordinating Expo logistics with the exhibit and sponsorship sales team members
  • Participating in pre and post conference internal meetings/reviews
  • Preparing conference related materials for program review meetings
Executive Assistant to the CEO
Oct 2012 - Mar 2014 Design-Build Institute of America

Effectively manages all aspects of the Executive Office of DBIA, which requires me to work independently, multi-task, and handle confidential information. Responsible for:

  • Managing travel, calendar, conference calls, meetings and expenses of CEO
  • Serving as the liaison between the CEO and the Board of Directors
  • Coordinating tasks with Directors and other staff within the organization
  • Organizing internal monthly program review meeting
  • Preparing Board of Director meeting minutes
Marketing Associate/Customer Service Associate
Jul 2012 - Sep 2012 National Institute for Certification in Engineering Technologies

NICET is the certification department of the National Society of Professional Engineers. Assisted the Marketing Department with maintaining a positive image of NICET through interaction with membership.

  • Worked with others within organization to properly respond to member inquiries related to certification
  • Assisted Billing Department with tracking application and other fees
  • Provided certification information to members
Coordinator - Annual Conference
May 2012 - Jun 2012 National Society of Professional Engineers

Temporary position created to assist Director of Meetings with several tasks for the annual conference held in Coronado, CA.

  • Led pre-conference briefing with NSPE staff
  • Managed on-site conference registration
  • Assisted the Executive Assistant with the annual Board of Directors meeting held at conference
Summer Intern - Conferences
May 2011 - Jul 2011 National Society of Professional Engineers
  • Successfully completed a two month internship supporting the Director of Meetings with many aspects of the annual conference held in Las Vegas
  • Organized and assembled registration packets and materials
  • Designed programs for selected conference receptions
  • Led the pre-conference briefing with NSPE staff
  • Worked at registration desk at conference site
  • Set up posters and other materials in registration area
  • Responded to member requests for assistance at the conference
  • Recognized for my efforts during the House of Delegates meeting

Education

BA, Organizational Communications & Public Relations
Aug 2008 - May 2012 Longwood University