True North Sports + Entertainment Winnipeg, MB, Canada
May 22, 2019Full time
True North Sports + Entertainment is looking for an enthusiastic and experienced individual to join our team. The Event Bookings Administrator is responsible for direct management of client relationships and services, assisting the event team in client relationships, negotiating, contracting, booking, executing, and evaluating events at Bell MTS Place (BMP) and the Burton Cummings Theatre (BCT) including major events, limited use bookings and Community Use & Access Program (CUAP) events. What to be excited for in this role : • As part of the event management team, manage and oversee usage of all areas of BMP and BCT, including maintenance of the facility-booking calendar systems. • Prepare and/or oversee the preparation of all event contracts/ agreements, ensuring requirements are met for insurance, deposits and related facility policies. Supervise, execute and assist with scheduled events, as required. • Liaise with ticket department to ensure event pricing and timing agrees with event contracts (venue and or artist contract). Ensure appropriate communication (including event confirmations) is the same internally and externally. • Provide administrative support for Senior Vice President and Director on information distribution, record keeping, filing, etc. • Gather, refine and distribute information to other departments in various formats; verbally, email, formal documents, etc., ensuring event details and requirements in the facility are communicated. • Assist in providing direction and support to Facility Events Coordinator on a day-to-day basis. VIP Event Support such as set up, invoicing, and coordination, as required. • Ongoing relationships and communications with rental clients, promoters, management, contractors, touring personnel, and tenants. What we need from you : • 2 - 3 years of experience in administration of an entertainment facility and/or in the entertainment industry. • Detail oriented and strong analytical skills, with ability to prepare, present, defend results, proposals and scenarios, using Microsoft tools (Excel, Access, Word, PowerPoint). • Superior ability to communicate verbally and in writing, managing and negotiating with building users and staff. Exceptional interpersonal skills and the ability to participate in effective presentations in a variety of settings. • Supervisory experience with proven and consistent leadership/ motivational skills would be an asset. • High School diploma and a combination of education and suitable facility management experience. • Ability to deal efficiently and effectively with all corporate levels, clients, tenants, contractors, and employees. • Maintain a flexible work schedule including evenings, weekends, and holidays as required. To apply for this position please email your resume and cover letter, (in PDF format as one document), to email@example.com . Please include Event Bookings Administrator in the subject line. Closing date : Sunday, June 2, 2019.