University of Saskatchewan Saskatoon, SK, Canada
Oct 30, 2018Full time
Manager (Events and Activities Programming) Department: University Relations FTE: 1.0 Status: Permanent Requisition: req3459 Open Date: 10/29/2018 Closing Date: Until Filled Salary Information: The salary range, based on 1.0 FTE, is CAD $79,448.00 - 132,331.00 per annum (Managerial/Phase 3). The starting salary will be commensurate with education and experience. Description: There is 1 opening for this posting. Located in Saskatoon . PRIMARY PURPOSE The Manager, Events and Activities Programming is responsible for the creation, maintenance and development of a broad suite of alumni relations events and activities to increase the sense of community among alumni, deepen their affinity for the university, intensify their overall participation in university life, instigate a propensity in alumni to help one another in their career progression, improve the university’s reputation, and inspire alumni to volunteer. The manager provides leadership, creativity, mentorship and drive to the Alumni Relations office, University Relations and the university as a whole. The manager is a key contributor to the success of the University of Saskatchewan in the realization of the university’s mission and alumni engagement priorities. The Office of Alumni Relations works in collaboration with the University of Saskatchewan Alumni Association to engage 155,000 alumni worldwide by encouraging and fostering a sense of community and connection among graduates, and to build support for the university. The work of Alumni Relations is fundamental to the University of Saskatchewan’s engagement goals. NATURE OF WORK Reporting to the Associate Vice President, Alumni Relations, and working closely with Associate Director, Alumni Engagement and the communications unit, the Manager, Events and Activities Programming will lead the development and execution of a diverse palette of alumni gathering experiences in various regions of strategic importance. The manager will assist the Alumni Engagement team, with a particular focus on student engagement programming, regional alumni networks activities and the University Alumni Regional Presence Plan. In support of the latter, the manager will initiate complementary activities in all principle markets of interest, capitalizing on the local and existing annual calendar of events. In addition, the manager will provide pro-active support to the Donor Relations team and assist with Presidential travels related to the Alumni Engagement portfolio. Through consultation with key stakeholders, the manager will conceptualize and execute event plans, which will include event objectives, measurable outcomes, platform parties, protocol, decorum, roll-outs and alumni volunteer participation. The manager will lead a unit of three full-time staff and will be responsible for team objectives, professional development and performance management. The manager will lead, energize, and motivate staff and volunteers, with the team’s performance managed for optimal impact. The position will instill a culture of service, productivity, initiative, and creativity, thoroughness in execution, professionalism and leadership. All staff will be expected to demonstrate ownership of tasks. The manager’s team will manage event budgets, vendor selection and negotiation, programming, marketing collateral, alumni volunteer recruitment and supervision, on-site management, event follow up (including contact reports), and evaluation. The position will regularly update key stakeholders on the evolution and progress of event plans. The manager will be adept and produce multiple events simultaneously. The manager will be knowledgeable and have an understanding of meeting and event planning principles, requirements, procedures, and available resources. Furthermore, the position will have an understanding of the field of university advancement and its various facets (strategic communications, community/stakeholder engagement including alumni relations, fundraising, events of many kinds – recognition, celebrations, networking, etc.). The manager will provide a high level of customer service to establish effective communication channels, and act as a liaison with diverse constituents such as current University Relations staff, the University President’s Office, alumni volunteers, outside service providers and institutional/event partners, as well as numerous other campus and non-campus constituencies. The position will be highly skilled in organizing resources and establishing priorities, and have the ability to develop, plan, and implement short and long-range goals. Additionally, the manager must possess the ability to make procedural decisions and judgements, perform complex tasks, and to prioritize multiple projects. Evening and weekend work is required with some travel involved. The University of Saskatchewan values diversity and Indigenous engagement is a strategic priority. In support of this priority, this position will lead a team environment which recognizes and supports the importance and value of diversity in achieving the mission of the University, and actively seek out those with diverse cultural backgrounds, perspective and experiences to support the mission. The position will display a knowledge and commitment to the University Relations mission, and its guiding principles that include: Creative: We embrace change and take strategic risks by seeking bold ideas with curiosity and enthusiasm. Open: We nurture relationships with each other, on campus and with community partners that respect and honour different and diverse perspectives. True: We communicate clearly, keep our promises and focus on achieving amazing results. ACCOUNTABILITIES Provide leadership in the creation, development and/or maintenance of events or activities that support the university, University Relations and the Alumn Relations function; Lead a high-performing Events team that is both efficient and effective in terms of productivity and output. This is includes recruitment of team members, effective on-boarding, goal setting and performance management; In collaboration with University Relations leadership, develop and maintain a multi-year cycle of events and activities in support of established and emerging priorities including Presidential travels, donor relations, the Alumni Association, student engagement initiatives, class reunions, the annual on-campus awareness campaign, the Alumni Networks Program, the Regional Presence Plan, and One Day for Students; Adopt performance metrics designed to drive events and activities programming in support of university engagement goals Actively participate in alumni engagement at events and activities; Ensure alumni information is gathered and contact reports are duly captured for accurate reporting and relationship management; Support a class reunions program in development and provide guidance to colleges; Ensure proper support and turn-around time to the Alumni Engagement unit; Nurture a pro-active and responsive unit culture; Ensure all event plans include a strategic narrative arc (or story arc) that unfolds through pre-event communication and promotion, event execution, and post-event follow-up and communication. The narrative arc must be in support of the Alumni Engagement Priorities, University Relations Strategic Plan, and ultimately in support of the University Plan; Incorporate visibility, marketing support, and activation for Affinity Partners in appropriate events and activities; Implement effective cost-recovery practices; Act as an expert advisor on protocol matters; Develop and maintain standard operational procedures; Instill pride in anticipating stakeholder and platform party needs way ahead of events or activities; Make room for alumni volunteer leadership in events and activities; Build a practice of partnerships to enhance the alumni experience at our events and activities; QUALIFICATIONS Education: Bachelor’s degree; master’s degree or other advanced education strongly preferred. An appropriate level of training and experience may be considered. Experience: A minimum of 3-5 years of full-time experience in either, or a combination of, event management, public relations and or institutional advancement experience. Experience independently planning, managing and administering thematic and logistical details of a wide array of special events from conceptualization to execution. Experience in leadership and supervision. Experience working in university setting or similarly complex organizations. Experience in working effectively with high level individuals. Knowledge, Skills, and Abilities: Excellent interpersonal and organizational skills and the ability to work effectively with a wide range of constituencies in a diverse community are necessary. Ability to provide excellent customer service, initiate and maintain professional relationships Ability to maintain confidentiality. Exceptional attention to detail. Experience in meeting tight deadlines, juggling multiple responsibilities, and producing high volume of work. Strong organizational skills. Strong predisposition to collaboration. Must be able to work independently and in a team environment. Proficient in Microsoft Office, with advanced knowledge of Excel spreadsheet applications This position is in scope of the Administrative and Supervisory Personnel Association (ASPA). The University of Saskatchewan is strongly committed to a diverse and inclusive workplace that empowers all employees to reach their full potential. All members of the university community share a responsibility for developing and maintaining an environment in which differences are valued and inclusiveness is practiced. The university welcomes applications from those who will contribute to the diversity of our community. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.