CURLSASK Regina, SK, Canada
May 07, 2019Full time
Are you as passionate about the sport of Curling as we are? Do you excel at event management?? This is the career for you… CURLSASK is the provincial governing body of Curling in Saskatchewan. Our mission is to promote and develop the future of curling in Saskatchewan by providing leadership, services and programs for the curling community. Annually, we host 15 provincial championships around the province. CURLSASK is currently seeking an Event Manager. Your primary responsibility will be planning and executing our championship events. Job Title: Event Manager Job Type: Permanent - Full Time Reports to: Executive Director Job Purpose: To coordinate first class curling championships. Job Skills: The Event Manager should be one with an understanding and appreciation of the sport of curling. A degree in Event Management or business administration is desirable, or a combination of curling knowledge together with other business-related education and event management experience. Desired Start: July 2nd, 2019 General Description : The Event Manager will be responsible for planning and coordinating all aspect of CURLSASK provincial championships. You will be required to act as a liaison between CURLSASK, host committees and various volunteer groups. The role requires strong organizational skills and an ability to communicate with a wide spectrum of shareholders. Specific areas of responsibility include : 1. Planning : As the Event Manager you will be responsible for planning and coordinating all aspects of provincial championships including, bidding, site selection, event contracts, rules, manuals, guides and assisting local host committees. You will be tasked with coordinating all logistics and technical aspects of events including the maintenance of appropriate of event assets inventory. 2. Event Execution : The Event Manager will attend championships as assigned to provide on-site logistical and technical support. You will take pride in ensuring that sponsor and partner activation plans for events are executed according to the terms of event agreements. You will oversee and support the volunteer liaison role and when not assigned to attend an event. 3. General Administration : You will be tasked with the development of an event manager manual to ensure consistency across events. In addition, you will oversee the registration, scoring and reporting for all events. The successful candidate will have the ability to complete multiple tasks while dealing with frequent interruptions and tight timelines. Job Duties : • Assists Executive Director, in ensuring all aspects of CURLSASK sanctioned Championships are fulfilled, such as: competition posters, draws, rules, competition manuals, event hosting manual deadlines & media releases etc. • Assists with event bidding process and annual scheduling of events and deadlines. • Ability to work within a mixed volunteer and staff planning and delivery model. • Advanced proficiency with Google Suite (Docs, Sheets, Gmail, Drive and Calendar) is considered an asset; • Developing and producing event related publications, including but not limited to players guide, programs, media releases, event hosting manual. • Creates and maintains web-based registration system for all championships and other events. • Prepares and maintains lists of all teams who enter CURLSASK sanctioned Championships. • Manages collection of fees for Championships and reporting to Curling Canada on participation fees. • Attend host committee meetings on an as needed basis. • Maintain an inventory of event related materials including but not limited to equipment, signs, crests and in ice logos. • Maintains close contact with teams entering CURLSASK Championships, to provide up to date information on competition formats, rule changes and overall promotion of competitive opportunities. • Coordinate movement of championship materials and equipment to/from championship venues. • Responsible for Sponsorship deliverables at events. • Prepare information for competitors, competition liaisons and officials for all Championships including manuals. • Conduct ongoing event evaluations and implementing any changes based on evaluations reporting to championship committee. • Assist Host Committees in planning & coordinating all aspects of CURLSASK events. • Provide appropriate access to all host sites and train relevant users on a per event basis. • Maintain up to date competition web pages for competitors. • Assist in the development and distribution of post event player surveys. • Assist the Executive Director, Board, and other staff with miscellaneous projects as requested. • Some travel may be required. Sound like your dream job? We would like to hear from you! Apply with a detailed cover letter and resume clearly outlining your experience, including curling related experience. All applications should be sent via email to Ashley Howard ( email@example.com ) with the subject line “Your Name–Event Manager”. All applications must be submitted to firstname.lastname@example.org no later than 12:00 pm SK on May 30th, 2019 . We thank all applicants, however, only those candidates to be interviewed will be contacted.