University of Mary Washington Fredericksburg, VA, USA
Sep 20, 2019Part time
Special Events Assistant Agency Name & Code University of Mary Washington, 215 Role Title Admin and Office Spec III Pay Band / Salary Grade 3 Employee Class WA EEO E Position Information Working Title Special Events Assistant Position Number WA0086 Anticipated Hiring Range $12.48 Position FLSA Non-Exempt Level Indicator Employee Organizational Objective / Goal Gari Melchers Home and Studio (Belmont) is a historic home on 27 acres of riverside property with original art galleries, studio, restored gardens, nature trails, and an added venue. Known to locals as “the hidden gem of Stafford County,” shares the artistic legacy of Gari Melchers and enriches lives through art and culture. The museum offers tours of the historic mansion, galleries, and studio and hosts programs, public programs, and private events. General Description of Position Gari Melchers Home and Studio is seeking an energetic, organized, and creative individual to join our team as the part-time Special Events Assistant. This position provides support to the Special Events Manager in all aspects of events, both internal and external, such as weddings, member receptions, corporate retreats, galas, and auctions. Responsibilities include but are not limited to responding to inquiries, administrative tasks, event logistics, marketing, coordination, set-up/break down and event oversight. The ideal candidate is extremely reliable and detail-oriented with sound judgment and willing to “roll up the sleeves” to do what is needed in situations while also maintaining a “big picture” strategic view and a positive attitude. Required KSAs / Competencies / Qualifications to successfully perform their work - Attention to detail - Highly organized - Excellent verbal and written communication skills - Willingness to take charge and offer opinions and suggestions -Extremely creative - People person - Extremely reliable and punctual - Able to multi-task and prioritize several tasks at once - Must be able to work long shifts, early mornings, and late nights - Willingness to be flexible with work hours - Basic computer skills - Basic knowledge of event and catering industry - Capable and comfortable with setting up events – moving tables, chairs, and equipment – up to 50 pounds. Preferred KSA's / Competencies / Qualifications to successfully perform the work - Experience with Adobe Creative Cloud applications, Canva, Hootsuite, Social Tables, Allseated, WeddingWire - Ability to problem-solve and quick on feet - Photography, videography, editing, and production - Event management Software - Event sales experience - Marketing and content creation Required Education High school diploma or equivalent training and experience. Required Experience Experience working in hospitality industry such as events, restaurants, catering companies, hotels. Preferred Education College degree. Preferred Experience Experience with booking, coordinating, and planning events at a venue. Experience working with Adobe Creative Suite. Knowledge in marketing, promotion, and the design of these materials. Required Licensure NA Preferred Licensure N/A Statement of Economic Interest No Posting Details Posting Details Job Category Wage Posting Date 09/04/2019 Close Date 09/29/2019 Open Until Filled No Special Instructions for Applicant Additional Applicant Instructions The University of Mary Washington accepts only completed online application and related materials. Faxed, mailed, or emailed applications or documentation will not be considered. Employment offers are contingent upon the successful completion of criminal background checks. If accommodations are requested either before or at the time of the interview, please contact the Recruitment Office at 540-654-1238. AAEEO Statement The University of Mary Washington is an equal opportunity employer committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.