Hands On Children's Museum
Olympia, WA, USA
Hands On is seeking an experienced full-time Events Manager to support a range of high caliber special events including the Museum’s fundraising events. The position will also support special family visitation events such as the "Boo Bash" and "Noon Year's Eve", the “Adult Swim” series for grown-up visitors, as well as regular family parties at the Museum. The position will also serve as the event planner for about 50 private events annually including family reunions, corporate parties, legislative receptions, non-profit fundraisers, and weddings.
This key position is a member of the Development Department and reports to Senior Development Manager and the Executive Director. The successful candidate will show a commitment to the Museum’s core values, while demonstrating that they are innovative, accountable, and partnership-driven with a desire to learn new things and be detail-oriented, enthusiastic and dedicated about creating a memorable visitor experience.
Specific Qualifications and Experience:
At least three years of experience coordinating a wide range of special events (examples: fundraising events, auctions, donor cultivation events, large-scale community events).
Flexibility to work evenings and weekends for events.
Must have excellent communication, project management, administrative skills with keen attention to detail, a strong sense of aesthetics and ability to meet deadlines.
Excellent organizational and problem-solving skills are a must.
Ability to work in a fast-paced environment.
Ability to be on feet for long periods of time when needed
Experience working in non-profits and in fundraising and donor relations is highly desirable
Proficient in Microsoft Office Suite. Experience with donor databases a plus.
B.A. or combination of education and experience
Experience working with and soliciting corporate and business sponsors highly desirable
Must be flexible, have strong work ethic, team values and good sense of humor!
Salary & Benefits:
Annual salary rate will be commensurate with qualifications and experience. Benefits include: paid time off, medical, dental, vision, retirement plan, pre-tax supplemental insurance and a scream room!
See the full job description .
Submit a cover letter, resume, 3 professional references and a bullet point list noting how your experience and skills match the requirements of the position to firstname.lastname@example.org , or mail to: Hands On Children's Museum, 414 Jefferson St NE, Olympia, WA 98501.
No phone calls please.
Equal Opportunity Statement:
Hands On Children's Museum is committed to the policy of equal opportunity in employment. It is our policy to recruit and employ qualified persons on the basis of merit without regard to race, color, religion, national origin, sex, age, ancestry, marital status, sexual orientation, disability, military or honorably discharged veteran status, or any other protected class as set forth under applicable state and federal civil rights laws. Employment decisions will be based on the individual's qualifications to perform the job. This policy of nondiscrimination applies to employment, training, compensation, promotion, transfer and all other conditions of employment.
Seattle, WA, USA
Events Specialist, Seattle
Job Title : Events Specialist
2225 4th Ave
Seattle, WA, 98121
Base Pay : $37479.00 - $44225.00 / Year
Employee Type : Exempt
Job Category : DEV (71)
Minimum Experience : 1 Year
Maximum Experience : 3 Years
Travel : 40%
Manage Others : No
Position Title: Events Specialist Reports To: Special Events Manager
Type: Exempt / Full-Time Location: Seattle, WA / Kent, WA
Northwest Harvest (NWH) is Washington’s leading hunger relief agency – supporting a statewide network of 375 food banks, meal programs, and high-need schools. Focused on improving equity in our food system, Northwest Harvest believes everyone in Washington should have consistent access to nutritious food that feeds the body, mind, and spirit. In addition to making sure those who suffer from hunger are being fed, Northwest Harvest aims to shift public opinion, as well as impact institutional policies and societal practices that perpetuate hunger, poverty, and disparities in our state. Learn more at http://www.northwestharvest.org .
This position is responsible for supporting Northwest Harvest special events including but not limited to: recruiting volunteers for events, being present at Northwest Harvest-produced and third-party events, participating in the ongoing ROI assessment of events and assisting in the evaluation of event proposals. The position will also support event follow-up and will document event processes and outcomes. This role will work closely with the Development team, Communications team, Hunger Response Network team, Finance and Operations.
The Events Specialist must be detail oriented, able to prioritize tasks, able to support development of multiple events and relationships at a given time and able to follow through to completion.
This work is performed at the Security House administrative office in Seattle, WA, or at the Northwest Harvest Distribution Center in Kent, WA and requires great flexibility, creative problem solving, and the ability to independently support multiple events.
This role engages in cutting hunger rates in half by 2028 through supporting a forward-facing platform for communicating not only what we do but why we do it. Northwest Harvest events serve as key awareness building tools, provide critical donation-generating streams and importantly, give voice to the passion we have for addressing root causes of hunger and inequity.
Event Logistics and Relationship Support (35%)
Supports cultivation of event partnerships
Helps define timeline of events
Communicates as needed with all event partners
Helps track potential new events and partnerships
Helps prepare event supplies
Works with Communications team for event-related content for website, print and electronic newsletters, social media and other communication media.
Consummate ambassador to the Northwest Harvest brand.
Event Volunteer Recruitment and Coordination (35%)
Recruits and assesses event volunteers, as needed. Coordinates with Volunteer Manager as needed.
Assists manager in recruiting Northwest Harvest staff for select annual events
Orients and leads large volunteer groups and staff assisting at events
Follow-up after events and collect feedback and improve future events volunteer experiences
Day of Event Coordination and Logistics (20%)
Serves as NWH point of contact during event for volunteers
Collaborate with Development Department to execute event
Assists with preparing, packing and unpacking supplies before and after events
Support and set-up and break down of NWH booth and associated items
Represent NWH. This may include speaking about NWH to event attendees when manager is not present
Maintains inventory of event supplies at Seattle and Kent offices
Support money collection, raffle ticket sales and other activities to execute event
Event follow-up (10%)
Documents and distribute post-event results to needed parties within NWH
Assist in mailing gifts to donors
Assist in recording events contacts and details in Salesforce database
Perform other administrative tasks as needed by the Corporate Engagement Office or Director of Development
Equity and Inclusion
Demonstrate the initiative to learn and enhance skills that promote anti-racism, cultural competency and an understanding of oppression and its impact.
Participate in intentional learning efforts, including events relating to understanding and dismantling institutional racism and building cultural competency.
Frequent contact with multiple departments, especially Communications, Development, Operations, and Finance. Communicate regularly to respond to event requests, identify needs, and manage timelines and workflows. Regular, close collaboration with Special Events Manager and Corporate Engagement Officer.
External: Regular contact with a variety of stakeholders, vendors, and professional associates and networks. Frequent contact with the public functioning as volunteers at Northwest Harvest events.
A combination of the real-life experience, education, and training listed below which provides an equivalent background to perform the work of this position.
Trustworthy and able to support money-related activities.
Strong verbal and written communication skills, customer service and organizational skills are essential. The ideal candidate will be able to interact in a professional way with Corporate partners, as needed; must work well in a team, be positive, proactive, assertive, able to problem solve and plan and execute strategically.
Effectively and collaboratively supporting the work of a results-oriented team in spirit of cooperation.
Excellent communication and people skills. Outgoing person with strong speaking skills, capable and comfortable speaking to large audiences.
Able to work efficiently in a fast-paced, work environment, as well as in multiple off-site settings.
Independent and flexible self-starter who has the ability to learn and support the planning, organizing, and executing of events from start to finish.
Demonstrated computer and typing skills including Microsoft Office Suite. Knowledge of Salesforce, Volgistics, and Form Assembly is preferred but not required.
1-3 years of experience performing work requiring strong attention to detail, organization and accuracy.
Able to follow instructions, solve problems, exercise sound judgment, and ask for assistance.Ability to work weekends and evenings as required, in alignment with flex procedures.
Able and willing to perform physical labor such as lifting, carrying, setting up event boxes and other materials independently with or without reasonable accommodation.
Able to work in organization’s downtown Seattle, Kent offices, and off-site event locations.
Candidate must be able to schedule travel plans via car, public transit, or carpool.
Works effectively under pressure and at a sustained pace, managing emotional highs and lows, while maintaining focus on objectives despite setbacks. Able to model continuous positive attitude to external-facing partners, volunteers, and donors.
Understand individuals who have experienced poverty or food insecurity
Establish and maintain effective working relationships with staff and leadership to assure a high degree of mutual accountability.
Demonstrate interest and commitment to supporting equity and inclusion for members of historically marginalized groups including racial and ethnic minorities, LGBTQ populations and people living with disabilities
Define schedules and support project management and execution of events
Analyze issues, synthesize information, make decisions and learn from mistakes.
Communicate effectively, orally and in writing, including the ability to listen effectively and provide direction.
Ask questions to understand the merits of different approaches and shift strategies in response to demands of a situation.
Commit to Northwest Harvest’s goal of decreasing food insecurity by 50% in 10 years through 1 – 3 intentional, individual goals.
Proven ability to work collaboratively with others in a team environment and across departments as well as ability to work independently and take initiative to complete projects without intensive instruction
Experience in a nonprofit organization is desired but not required.
EDUCATION AND TRAINING:
Bachelor’s degree and/or equivalent experience is preferred.
LICENSES AND CERTIFICATIONS:
Certifications: Not Required.
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job. As an adaptive organization, responsibilities can and will change in alignment with greater efficiencies and mission metrics.
Northwest Harvest offers a competitive salary and generous benefits which include but are not 2imited to paid time off, health/vision/dental insurance, and 401(K) retirement plan.
Salary for this position is $37,479 - 44,225 – annually.
EQUAL EMPLOYMENT OPPORTUNITY AND NON-DISCRIMINATION:
Northwest Harvest (NWH) is committed to equal opportunity for all employees and applicants. NWH does not discriminate with regards to hiring, assignment, promotion or other conditions of staff employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender, gender identity, veteran status, disability, genetic information or any other status protected under local, state or federal law.
In accordance with the Americans with Disabilities Act, upon request, reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of our positions .
Desired start date:
Oct 7, 2019
Typical Work Days/Hours::
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